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Admin Assistant

2 weeks ago

Subang Jaya, Malaysia Eversafe Extinguisher Sdn. Bhd Full time

**Basic Function**:

- Provides administrative supports for financial staff members and office matters

**Duties & Responsibilities**:

- Ensure completeness of supporting documentations for sales (AR) and payments (AP)
- Ensuring accuracy of information in Sales invoices and SAP
- Assist in preparing monthly stock sample count variance report
- Assist to generate CTOS report for customer background check
- Liaise with company's runner to arrange for documentations pickup and delivery
- Matching of Invoice, DO and PO for local sales documentation filing purpose
- Checking and knocking off payment for Sales Invoices
- Filling official receipt and Sales Invoices
- Assist in writing reminder letter for debt collection purpose
- Assist in Bomba reconciliation
- Monthly sending SOA to customers
- Dispose all old invoices and offical receipt in boxes
- Ensuring daily lock door for cafeteria room, check door & switch off lamp ground floor
- Daily checking on letter & put to department tray
- Ensuring receiving and checking on utilities bills
- Assist in issuing BPP form for building maintenance matter & update progress with maintenance team
- Monitoring canteen operations, agreement and cleanliness
- Monitoring cleaner attendance,payment,incentive,daily cleaning work
- Liaising with company up keeping vendors
- Answering incoming calls
- Assist finance division for filing
- Assist in raising PR for admin purpose
- Attend to any ad-hoc matters in Finance and Admin

**Qualification**:

- Diploma (with relevant 1 year working experience) or Certificate in Accounting.
- At least 1 year relevant working experience
- Able to communicate effectively to all level of employees
- Sharp and alert and careful with accounting figures
- Able to use Microsoft Excel and Word
- Honest in handling cash
- Pleasant, approachable, integrity, fast learner and willing to learn
- Fit, healthy, acceptable level of mental alertness
- Fast adaptation to work related changes
- Multitasking (Can arrange/handle different's job scope in one time)

Pay: RM1,600.00 - RM2,100.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Meal allowance

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Subang Jaya: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Applicants should be able working in first Saturday of every month (Half day)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administration: 2 years (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)