Admin Assistant

**Company**: Kidocode - AI & Technology Education for Kids

**Location**: Kuala Lumpur (with travel to Penang & Singapore branches)

**Employment Type**: Full-time Contract (1-2 Year, expandable)

**Working Hours**: Monday-Friday, 10am-7pm (occasional weekend duties with overtime pay)

**Salary**: RM4,000 - RM6,000 + performance bonus up to 10%

**About Kidocode**

Kidocode is a leading technology and entrepreneurship school serving 30,000+ students aged 5-18 across Malaysia and Singapore. We teach coding, robotics, AI, and business skills through innovative programs at our 5 branches.

**The Role**

We're seeking a detail-oriented Admin Assistant to support our operations across multiple departments. This role offers exposure to finance, HR, operations, and technology sectors within a fast-growing EdTech company.

**Key ResponsibilitiesDaily Administrative Tasks**
- Manage purchase orders and maintain expense tracking spreadsheets
- Schedule meetings and coordinate calendars across departments
- Prepare documents for government submissions and compliance
- Handle phone inquiries and direct to appropriate departments

**Finance Support (30% of role)**
- Input invoices and receipts into accounting system
- Track petty cash and prepare monthly reconciliation
- Assist with budget monitoring and expense reports
- Generate basic financial reports for management review
- Coordinate with vendors on payment schedules

**HR Support (20% of role)**
- Maintain employee records in HRIS system
- Assist with onboarding documentation for new hires
- Track leave balances and attendance records
- Support recruitment by scheduling interviews
- Update organizational charts and contact lists

**Operations Support (50% of role)**
- Coordinate logistics between KL, Penang, and Singapore offices
- Book travel arrangements and accommodation
- Manage office supplies inventory and reordering
- Liaise with government offices for permits and licenses
- Support event coordination for student programs
- Maintain filing systems (both digital and physical)

**Required Skills & QualificationsEssential**
- Diploma or Degree in Business Administration, Management, or related field
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace
- Strong written and verbal communication in English and Bahasa Malaysia
- Basic understanding of accounting principles
- Ability to multitask and prioritize urgent requests
- Valid driving license and own transport
- Malaysian citizen or valid work permit

**Preferred**
- 2-3 years admin experience (fresh graduates with internship experience considered)
- Familiarity with AI tools (ChatGPT, Claude) for task automation
- Basic knowledge of HR systems or accounting software
- Mandarin language skills
- Experience in education or technology sector

**What We OfferCompensation & Benefits**
- Competitive market salary with performance review after 6 months
- Performance bonus up to 10% based on KPI achievement
- EPF, SOCSO, and EIS contributions
- Medical coverage
- 14 days annual leave (increases with tenure)
- Professional development allowance

**Growth Opportunities**
- Hands-on experience across multiple business functions
- Access to Kidocode's technology courses
- Mentorship from department heads
- Clear progression path to specialized roles (Finance, HR, or Operations)
- Exposure to regional operations and travel opportunities

**Working Conditions**
- Modern office in Mont Kiara with public transport
- Collaborative environment with a young, diverse team
- Occasional travel to Penang/Singapore (1-2 days per trip)
- Weekend work required during events (approximately 1 weekend per month)
- Overtime compensation for work beyond standard hours

**Application Process**
- Updated resume with relevant experience

**Application Deadline**: End June 2025
- Kidocode is an equal opportunity employer committed to building a diverse and inclusive team._

**Job Types**: Full-time, Contract

Pay: RM4,000.00 - RM6,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

**Language**:

- English (required)
- Bahasa (required)
- Mandarin (preferred)