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Building Supervisor

2 weeks ago

Bayan Lepas, Malaysia BHL CONSULTANTS P & F SDN BHD Full time

FINANCIAL MANAGEMENT I. To conduct, manage and operate the Development as far as practicable within the budgets. II. Collect service charges and other amounts whether under the Sale & Purchase Agreements or otherwise (including rents, fees and charges including base and other rentals, cleaning charges, contributions to outgoings and all sundry miscellaneous charges). III. Regularly review any arrears or any outstanding charges. Letter of reminders or contacts by phone. IV. Monitor and regularly review the level of operating expenses. V. Monitor all financial transactions in receivable and payable dept on the collection doc and payment vouchers, work order inventory stock. VI. To liaise with the accounts receivable and payable dept on the collection doc and payment vouchers, work order inventory stock. VII. To update daily records of collection and bank in slip and bank account no. chop etc PHYSICAL MANAGEMENT I. Monitor any renovation or alterations begin carried out. Renovation record list. II. Supervise all maintenance and service contractors. Ensure that all contractors and personnel perform all obligations stipulated. III. Monitor, review and attend to all existing maintenance or service arrangement and contracts. IV. As and when required, prepare work specifications schedules and contract conditions for any relevant works or services: call for tenders or quotations; and negotiate appropriate contract conditions. V. Regularly undertake inspections and report on the cleanliness and state of repair of Development. VI. Establish and supervise all necessary security and emergency evacuation arrangements. Check daily report and incident for follow up. VII. To keep files open for contracts, correspondence, legal cases, licenses, stock inventory, assets inventory, insurances etc. quit rent. VIII. To adhere to the spending limit of authority and accountable for all petty cash in hand. IX. Update all contractors contact no. and key label for standby emergency case X. To familiar with the building emergency procedures and the car park plans. XI. All stocks of purchases and fittings and assets labeling. ADMINISTRATIVE MANAGEMENT I. Establish a professional liaison with all occupants at appropriate levels. II. Courtesy approach and attend to all requests/ complaints. III. Provide comments concerning statutory requirements, assessments, licensing, procedures and any other consents, approvals and authorities necessary in relation to Development. IV. Provide comments concerning insurances. Notify the insurance agent/ broker of any accident or other event at the Development which may give rise to claim, by or against the Development. To update on the expiry of all insurances and renewal. V. Claims form and alert. VI. Take all necessary and reasonable action (excluding legal proceedings) to enforce all contracts. Conduct regular meeting with contractors on the review and performance. VII. Take all necessary and reasonable action (excluding legal proceedings) to enforce the performance of all laws applicable to owners, contractors or consultants concerning the Development or their behavior in the Development. VIII. Administer the House Rules to ensure compliance by all owners occupants. Courtesy citation or other parking rules to be administered. Others:

- 1. Attends to all emergency calls or breakdown after office hours. 2. All phone calls to be duly recorded in a log book and only related to job functions. 3. Be responsible for all clients monies in your possession; all receipts and monies from collection of service chargers and any other collections to be compulsory handed to Head Office or authorized personnel on same day. 4. Obtain fair and reasonable quotations, tender forms and schedule. THE ABOVE DUTIES AND RESPONSIBILITIES ARE ILLUSTRATIVE BUT NOT EXHAUSTIVE
Professional, Accountability, Value, Efficient
SPM / O Level / SKM Level 1 / SKM Level 2 / SKM Level 3 or Equivalent