Sales Administrator

7 days ago

Ampang, Malaysia Jazam Sepakat Sdn Bhd Full time

**About the role**

Family Bundle Superstore is seeking a talented Sales Administrator to join our team in Ampang, Selangor. This full-time role will play a crucial part in supporting our sales operations and ensuring the delivery of exceptional customer service.

**What You’ll Be Doing**:

- Manage and process stock transactions, including receiving goods, verifying items against invoices, handling returns, and ensuring all items are properly tagged and priced (including controlled items).
- Maintain accurate records of sales, stock, invoices, credit notes, and other related documents in both hard and soft copy formats.
- Submit and update payment requests in spreadsheets; key in transaction details based on payment receipts and ensure system entries are complete and accurate.
- Record and file petty cash expenses, ensuring all amounts tally with attached bills and receipts.
- Register new suppliers, create or update vendor accounts, and manage Stock Keeping Unit (SKU) listings in the system.
- Issue and send monthly sales invoices for supplier-related rental fees (e.g., block display, gondola end, freezers).
- Check official government platforms (e.g., KPDN) before festive seasons to ensure compliance with maximum price schemes; prepare and display required item information accordingly.
- Provide administrative support such as filing, document management, and maintaining system access (creating/changing IDs and passwords for staff).
- Coordinate with suppliers and management to resolve operational issues, ensure office supplies are available, and handle ad-hoc administrative tasks as needed.
- Send updated product pricing to the person-in-charge (PIC) for Grab Mart and support internal communication regarding pricing and supplier matters.

**What we're looking for**
- At least Diploma in Business Management or related field.
- At least 1 year of experience in administration/sales support with proven capabilities in administrative tasks.
- Proficient in Microsoft Office & CRM. Proficiency in Synergy Software is an advantage.
- Organized, proactive & good at multitasking

**Job Types**: Full-time, Permanent

Pay: From RM2,400.00 per month

**Benefits**:

- Maternity leave
- Professional development

Schedule:

- Fixed shift

Supplemental Pay:

- Performance bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Documentation & Data Entry: 1 year (required)

**Location**:

- Ampang (preferred)

Work Location: In person

Expected Start Date: 05/01/2025

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