Accounts Executive Ar

2 weeks ago

Petaling Jaya, Malaysia San Francisco Coffee Sdn Bhd Full time

1. Prepare and issue accurate invoices for group bookings, events, and F&B services

2. Ensure all billing details are correctly applied

3. Track daily POS sales and reconcile with system reports

4. Monitor due dates and ensure timely collection of outstanding receivables

5. Send reminders, statements of account, and coordinate with Sales for follow-ups if needed

6. Reconcile AR sub-ledger with the general ledger

7. Investigate and resolve billing discrepancies or customer disputes

8. Match payments received against invoices and ensured correct allocation

9. Maintain updated records of invoices, receipts, payment status, and customer communications

10. Prepare AR aging reports, cash collection forecasts, and weekly AR summaries

11. Assist with month-end closing activities and external/internal audits

12. Liaise with Sales, Operations, and Customer Service teams to resolve invoicing or payment issues

13. Respond to customer queries regarding billing and account status.

**Job Duties**:
1. Identify and correct discrepancies or unapplied payments

2. Generate and maintain:
a. AR aging reports

b. Daily, weekly, and monthly collection reports

c. Forecasts of expected incoming payments

3. Support finance team during month-end and year-end closings

4. Issue credit notes or debit notes when necessary

5. Maintain accurate customer records (contact info, billing terms, payment history)

6. Monitor and enforce payment terms and credit limits

7. Assist in onboarding new clients into the accounting system

8. Ensure compliance with company financial policies and standard accounting procedures

9. Support external and internal audits with AR-related documentation

**Requirements**:
1. Diploma/Bachelor’s Degree in Accounting, Finance, or related field

2. Experience: 1-3 years in accounts receivable, credit control, or general accounting

3. Proficiency in accounting software & Excel

4. Good communication and interpersonal skills

5. Ability to prioritize tasks and meet deadlines under pressure

Pay: RM2,500.00 - RM2,800.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Petaling Jaya: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Are you a Malaysian? (Answer: Yes or No)

Work Location: In person

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