Sales Admin Support
2 weeks ago
**Key Responsibilities**:
**i. Sales & Service Support**:
- Prepare and process Quotations, DN, PO, and Order Confirmations for clients.
- Coordinate with the Sales Team and Operations Team to ensure accurate and timely delivery of services (portable toilet rental, desludging, pest control, etc.).
- Monitor and follow up on client requests, inquiries, and feedback.
**ii. Documentation & Record Management**:
- Compile and maintain accurate records of: Delivery Notes, Waste Disposal Chits, Service Reports (e.g., desludging, pest control)
- Attendance Reports for workers
- Ensure all documentation is submitted to the Accounts department for invoicing and client claims.
**iii. Client Coordination**:
- Liaise with clients to confirm service schedules, delivery requirements, and documentation needs.
- Track and verify documentation required for payment (signed DNs, chits, service records).
- Handle any discrepancies in orders or documentation by coordinating with internal departments.
**iv. Internal Communication & Support**:
- Support **HQ**such as:
- **Operations** - for manpower and service updates.
- **Accounts**- for billing and collection documentation.
- **Compliance/HSE** - for RA and documentation submission.
- Coordinate with the **project site team** to gather daily updates and ensure alignment with client deliverables.
**v. Reporting**:
- Prepare and submit **monthly reports** on services delivered, completed work orders, and supporting documents for billing.
- Maintain a master tracker for client accounts, quotations issued, and pending documentation.
**vi. Administrative Duties**:
- Monitor and compile daily worker attendance for submission to clients.
- Maintain proper filing of all sales-related documents both in softcopy and hardcopy.
- Assist in preparing and submitting permits or Risk Assessments (RA), if required.
- Any other task request by Management
Pay: From RM2,200.00 per month
**Benefits**:
- Free parking
Schedule:
- Day shift
- Monday to Friday
- On call
- Weekend jobs
Work Location: In person
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