Admin Assistant

3 days ago

Kuala Lumpur, Malaysia Christopher & Lee Ong Full time

**Job Description - Admin Assistant**

This role will report to the Admin Managers and the Managing Partner

**Duties & Responsibilities**

**Office & Inventory Management**
- Monitor inventory levels of office supplies (stationery, A4 papers, binders, name cards, etc.), obtain approvals, and place orders.
- Liaise with suppliers for pricing, contracts, and timely delivery.
- Track inventory records and monthly expenses.
- Manage first aid kit supplies and maintain readiness.

**Onboarding & Offboarding**
- Arrange building/IT access cards, desk setup, and seating for new joiners.
- Coordinate clearance procedures, return of access cards, and desk/pedestal clearance for leavers.
- Maintain accurate records of employee access and seating.

**Finance & Payment Processing**
- Collect, verify, and process vendor invoices (utilities, telecommunication, rental, car park, food, etc.).
- Prepare and submit payment requests to Finance with required approvals.
- Send payment advice to vendors and track schedules (e.g., mobile phone bills).

**Meeting & Event Support**
- Arrange catering for internal meetings and firm events.
- Coordinate meeting room bookings with Front Desk and staff.
- Support the Social Committee in organizing celebrations and events.
- Assist in arranging corporate hotel rates for visitors from RTA Network offices.

**Administration & Clerical Support**
- Maintain electronic filing systems and shared drive records.
- Provide general administrative support (data entry, copying, binding, housekeeping coordination).
- Manage ad hoc tasks including season pass issuance, air conditioning issues, and other requests from Admin Manager and Managing Partner.
- Provide full support to ensure the smooth running of office administration.
- Handle ad-hoc requests from reporting managers and Partners, assist the Admin Managers, and the Managing Partner with overall departmental support.

**Job Requirements**:

- Diploma / Bachelor’s Degree in Human Resources Management, Business or a related discipline.
- At least 2 years of working experience in the field of Administration, preferably in the professional services industry.
- Excellent command of written and spoken English.
- Strong interaction, communication and analytical skills and be resourceful in problem solving.
- Enjoys working with diverse stakeholder groups and is results-oriented.
- Able to work independently within tight timelines.

**Job Types**: Full-time, Permanent

Pay: RM2,800.00 - RM3,500.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Work Location: In person

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