Sales Coordinator

6 days ago

Petaling Jaya, Malaysia In-Situ Maintenance Services Sdn Bhd Full time

This position shall be responsible for quotation, tender submissions, cost breakdown calculations, and monitoring progress of sales orders until completion of job to ensure timely invoicing and collections.

1. Sales and Operations coordination to support site visit and potential sales
- Arrange for Site visits with Operations at HQ using the appropriate site visit request form
- Collect completed site visit forms and copy to Sales and Operations dept
- Receive confirmation of sales - follow up on PO and signed quotation prior to starting work.
- Maintain & upkeep awarded Service Contract record

2. Sales Coordination for completion of job to invoicing
- Follow up with HQ to Log job no. & initiate Call Out Job Sheet (COJ) for Operation Dept. to start work
- Monitor on-hire & off hire equipment is returned after de-mob to supplier within PR days to avoid over billing.
- Calculate cost breakdown after receiving SJS &
WDS, for line manager, prior to approval by GM.
- Ensure on/off hire documents are close properly

by supplier
- Liaise on the “Back-charge” issue

3) Coordination for Operations
- Liaise & follow up on SJS status for all completed jobs. Compile all WDS to courier to HQ and ensuring accurate job number, client and signed by client.
- Pass COJ to Operations for further action,
- Support operations for equipment mobilization e.g. raise PR & arranging for transportation.
- Liaise & follow up on tool rental requests for job execution - PR to be raised by Operation but counter sign & keep track by Sales as need to close the PR by issuing the on/off documents to suppliers.

4) Administrative support
- Safekeeping of Office keys, staff house keys, workshop keys, keys for company vehicles
- Claims and leave form compilation & courier to HQ
- Fill in the appropriate Training request form and obtain approval from HOD & Finance prior to training date.

Full
- All stock and records for keys to be properly kept
- Training documentation to be updated according to SOP

5) Invoicing and collections
- Monitor invoicing of jobs after submission of complete WDS to HQ
- Review debtors ageing report for follow up on collection
- Follow up on payments within the terms
- Update HQ and line manager on status of collection

Full o On-time submission of documents for invoicing according to SOP
- Up to date info, and on time submission to line managers for review
- Update status of collections to line manager
- Meet collection targets
In-Situ is a well-established engineering solutions company since 2000 in providing specialized services to the Oil and Gas Industry, Power Generation, Petrochemicals, Marine and Fabrication Workshop.

Our main office is located in Puchong, with branches strategically located within the centre of industry activities in Terengganu, Johor and Bintulu.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5

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