Admin Executive

1 week ago

Kuala Lumpur, Malaysia YC CAPITAL SDN BHD Full time

**Job description** **Company Overview** YC Capital Sdn Bhd (”YC”) was incorporated in 2016 as an investment arm for business especially in F&B, IT, agriculture and farming. With unrivalled passion and vision for the future, combining extensive experience and foresight of the team, we aim to create a truly Malaysian and Asian Company through business partnership. YC currently holds the trademark and sole rights to operate for "Ayam Gepuk Pak Gembus" brand. The company started the trends of "spicy" food in Malaysia upon its launch in 2017. Beside that, YC also successfully kick off its IT solution company i.e. RabbitSend Solutions Sdn Bhd by launching its Super App in 2021 **Position Overview**: To provide comprehensive administrative and coordination support for special projects, ensuring smooth execution of project activities, timely communication among stakeholders, and efficient documentation and reporting. **Duties and Responsibilities**: - Provide day-to-day administrative support for special project teams, including scheduling meetings, preparing documentation, and managing correspondence. - Assist in monitoring project timelines, milestones, and deliverables to ensure they align with the project plan. - Maintain and organize project files, contracts, approvals, and other critical documents. - Liaise with internal departments (e.g., finance, procurement, HR) to support project needs and obtain necessary approvals. - Prepare and compile reports, minutes of meetings, progress updates, and presentations for stakeholders. - Coordinate logistics for meetings, workshops, site visits, and events related to the project. - Track budgets, expenses, and invoice processing related to the project, ensuring alignment with financial controls. - Follow up with vendors, contractors, or partners on deliverables, timelines, and compliance with contract terms. - Support risk and issue tracking and escalate concerns to the project manager as needed. - Perform other administrative duties as assigned to support project success. **Qualifications & Requirements**: - Education: Diploma or Degree in Business Administration, Project Management, or a related field. - Experience: 2+ years in an administrative or project coordination role, preferably involved in cross-functional or high-impact projects. **Skills Needed**: - Strong organizational and multitasking abilities. - Excellent verbal and written communication skills. - Proficiency in Microsoft Office (Excel, PowerPoint, Word); knowledge of project management tools is a plus. - High attention to detail and ability to work independently. - Ability to handle confidential information with discretion. **Job Types**: Full-time, Permanent **Benefits**: - Health insurance - Maternity leave - Opportunities for promotion - Professional development Schedule: - Monday to Friday Supplemental Pay: - Performance bonus - Yearly bonus Work Location: In person **Job Types**: Full-time, Permanent **Benefits**: - Maternity leave - Opportunities for promotion - Parental leave - Professional development Schedule: - Monday to Friday Supplemental Pay: - Performance bonus - Signing bonus Work Location: In person

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