Personal Assistant to President

A Personal Assistant (PA) to the President provides administrative and logístical support to ensure the President can focus on high-level tasks. The role involves a mix of organizational, communication, and problem-solving responsibilities. Here's a detailed job description for a Personal Assistant to the President:
**KEY RESPONSIBILITIES**:
**Administrative Support**:

- Manage the President’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as the first point of contact, handling correspondence and phone calls.
- Organize and prepare documents, presentations, and reports for meetings.
- Attend meetings alongside the President, take minutes, and follow up on action points.

**Communication Management**:

- Draft, proofread, and manage communications on behalf of the President.
- Liaise with internal teams, external stakeholders, and clients to coordinate meetings and communications.

**Travel Coordination**:

- Plan and coordinate complex domestic and international travel arrangements, including accommodation, transportation, and itineraries.
- Ensure travel plans are aligned with business objectives and anticipate any potential travel issues.

**Project Management**:

- Assist with the management of special projects and initiatives driven by the President.
- Track progress on various tasks, ensuring deadlines are met and follow-ups are handled efficiently.

**Event Planning**:

- Organize and coordinate corporate events, meetings, and conferences.
- Manage logistics such as venue booking, catering, and attendee management.

**Confidentiality and Discretion**:

- Handle sensitive information with utmost confidentiality and professionalism.
- Protect the President's privacy and ensure a high level of discretion in all matters.

**Office Management**:

- Oversee the President's office, ensuring it runs smoothly and is well-organized.
- Order office supplies, manage budgets, and handle expense reports.

**Relationship Building**:

- Develop and maintain strong relationships with internal staff, clients, and external contacts to facilitate smooth communication.
- Represent the President in a professional and approachable manner.

**JOB SPECIFICATIONS**:

- Bachelor’s degree in Business Administration, Management, Communications, or a related field (preferred but not mandatory based on experience).
- Minimum of 5 years of experience in an executive or personal assistant role, ideally supporting senior management or C-level executives.
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proficiency in video conferencing tools (Zoom, Microsoft Teams).
- Ability to learn new software and tools quickly, and troubleshoot basic technical issues.
- Strong verbal communication for liaising with internal teams, clients, and external stakeholders.
- Proven ability to manage multiple priorities and tasks simultaneously.
- Experience managing complex calendars, including travel logistics and event planning.
- Ability to prioritize and meet tight deadlines consistently.
- Demonstrated ability to work effectively with cross-functional teams.
- Experience building and maintaining relationships with key stakeholders, including clients, suppliers, and partners.
- Experience handling confidential and sensitive information with the highest level of discretion and professionalism.
- Availability to work outside of standard business hours, including evenings and weekends when needed.
- Willingness to travel with the President when necessary, and ability to manage travel logistics efficiently.
- Ability to work independently, take initiative, and follow through on projects with mínimal supervision.

**Job Types**: Full-time, Permanent

Pay: RM3,000.00 - RM5,000.00 per month

Supplemental Pay:

- Performance bonus