Inventory Management Executive

7 days ago


Petaling Jaya, Selangor, Malaysia DCH Auriga (Malaysia) Sdn Bhd Full time

1.Inventory

  • Prepare stock Analysis report 1st week of the month

  • Ensure healthy stock level and within contractual, highlight high/slow moving stock to Product Managers

  • Highlight aging / non-moving stock to W&D principals / Marketing team (M&D / S&D) on monthly basis and request for action to clear the stocks in the warehouse

  • Ensure stock movement by warehouse is tally in system

  • Stock transfer from consignment to trade inventory in monthly basis & ad-hoc to prevent OOS

  • Arrange & monitor closely on stock requested to return to client

  • In monthly basis highlight to client / marketing team on trade returns and request for action

  • Non-salable condition to obtain approval to write off within the same month

  • Item Master maintenance in system including preference profile, base price and supplier catalogue

  • Follow through inbound damage claim process till replacement / CN and stock write off from system

  • Issue DN /CN on principal stock request for finance matching

  • Purchasing

  • Monitor outstanding Purchase Order

  • Follow up shipment with supplier and forwarder

  • Prepare Demand Planning based on AMS

  • Handle Indent order stock receiving (system only)

  • Prepare inventory report and discuss with Principal / Marketing team for the ordering quantity

  • Participate S&OP meeting for the order proposal early of the month

  • Issue PO once finalize and email the PO to respective client by 10th of the month

  • Obtain proper approval on demand file & PO.

  • Review inventory holding, to defer or bring forward shipment after discussing with Client / Marketing team

  • Inbound Shipment

  • Monitor and follow up inbound shipment from client & forwarding agent

  • Ensure complete shipping documents: Invoice, packing list and AWB / BL to forwarding agent for prior shipment clearance purposes

  • Compare invoice with PO with correct item, unit price, Quantity & acceptable shelf life (75% balance shelf life / at least 2.5 years shelf life)

  • Advise PO & SN to warehouse prior shipment arrival

  • Inform Principal / Marketing team if they are expecting shipment for urgent items

  • Inbound discrepancy: Damaged / Shortage, report to principal immediately by email support with related pictures, Transporter POD, warehouse discrepancy report, seek for replacement / issue Credit note as per agreed term

  • Check and verify ASN & Invoice before submission to finance for matching

  • Client Services

  • Client 1st liaison

  • Attend to client request on daily stock movement

  • Check and update order status

  • Maintain principal issue log, follow up with related department for root cause, corrective and preventive action

  • Check inventory schedule reports to ensure all transaction are captured correctly and inventory at the correct location

  • Arrange Operation meetings with Client at least 2 times / year

  • Others

  • Stock interchange, Transfer Request (SE order) with item cost to issue DN /CN and extend to finance for matching.

  • Extend write off with supporting document to finance for matching

  • To ensure all Service Enquiries (SE) received from CS are being investigated

  • Attend internal / external Meetings, S& OP, Inter-department meeting. Principals

  • Assist manager in daily operations

  • Proper filling and documentation



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