Admin Executive l Retail l Inditex

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia Al-Futtaim Group Asia Regional Business Services Sdn Bhd Full time 40,000 - 80,000 per year

An established fashion group that has acquired the exclusive retail rights to operate stores for top fashion brand-names including ZARA, Massimo Dutti and Pull & Bear is seeking to hire top talents for our brands. We invite highly motivated and enthusiastic individuals who adore fashion and thrive on the challenge of working in this high energy industry to be part of the team.

We are looking for highly committed professionals who adore fashion and thrive on the challenge of working in a high-energy business; who are willing to share our vision of creating a new concept in customer service.

Admin Executive

Role Purpose

This role is responsible for supporting the efficient operation of HR administration functions across the SEA region. Key duties include managing office operations, enhancing business efficiency, and providing employee support services. The role involves handling onboarding, administrative tasks, HR reporting, policy management, PowerBI oversight, insurance updates, invoice verification, payroll confirmation, employee benefits management, expatriate management (obtaining quota, work permit renewals and EP applications), and participating in HR projects. The role ensures that administrative tasks are completed efficiently, documentation is accurate, and day-to-day HR functions are supported effectively.

Job Responsibilities

1) Consolidation for SEA

·      You will be managing fashion & Inditex payroll consolidation for SEA

·      Managing travel and claims verification for SEA

·      Handle all IR cases

2) HR Reports

  • Regular Updates:

·       Ensure all Malaysia (MY) HR reports are updated on a weekly, monthly, and yearly basis in alignment with organizational timelines.

·       Supporting IR cases in Malaysia and updating the group report

  • Data Accuracy & Timelines SEA:

·      Review and validate all data before submission to ensure accuracy and reliability.

·      Cross-check data with regional and internal sources to identify and resolve discrepancies promptly.

  • Engagement in SEA:

·     Actively liaise with HR partners across various regions to ensure consistency in report formatting and data presentation.

·     Provide guidance to regional teams on updating and submitting reports within the required deadlines.

·     Manage and arrange the engagement activities in SEA
- Coordination with HR Leaders:

·     Work closely with HR leaders in all regions to address any data inconsistencies or gaps in reporting.

·     Ensure alignment with organizational goals by maintaining accurate and actionable data points.

3) Visa Processing & Compliance

  • Apply for work visas for new employees and follow up on approvals until completion.
  • Handle visa renewals and ensure timely submission of documents.
  • Process visa cancellations for employees who resign and ensure compliance with legal requirements.
  • Prepare and submit tax clearance applications for departing employees.

4) Ad-hoc Support

  • Provide support to the Senior Manager or HR SEA on any ad-hoc reports or HR tasks required for business needs.
  • Respond promptly to emerging needs and requests across various HR functions.

Job Requirements

Education:

  • Diploma/Bachelor of Degree in Human Resources or related studies

Minimum Experience and Knowledge:

  • Minimum 3 years of relevant generalist experiences preferably in the retail /service sector

Job-Specific/Technical Skills required to complete the tasks:

  • Good in numbers and well versed in MS Excel
  • Meticulous, organized, independent individual
  • Good time management and good communication skills
  • Ability to work in a fast pace environment

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