personal assistant
1 week ago
1. Administrative & Office Support
- Manage daily calendars, appointments, meetings, and travel arrangements.
- Prepare and organize documents, reports, presentations, and correspondence in fluent, professional English.
- Maintain filing systems (digital & physical) to ensure easy retrieval of information.
- Monitor and respond to emails on behalf of the employer when needed.
2. Communication & Liaison
- Act as the primary point of contact between the employer and internal/external parties.
- Draft, review, and translate messages, letters, and emails in clear and accurate English.
- Handle phone calls professionally, take messages, and follow up promptly.
- Communicate instructions from the employer to staff or clients effectively.
3. Scheduling & Coordination
- Coordinate meetings, events, and appointments, ensuring all arrangements run smoothly.
- Prepare meeting agendas, minutes, and follow-up action items.
- Ensure the employer is well-prepared for all engagements.
4. Task & Project Management
- Assist in planning, tracking, and executing small projects or assignments.
- Conduct research and compile information as required by the employer.
- Handle confidential or sensitive information with discretion.
5. Personal Errands & Lifestyle Support
- Assist with personal tasks such as booking medical appointments, reservations, or personal travel.
- Manage household-related arrangements when assigned (e.g., deliveries, maintenance scheduling).
- Run errands or coordinate with vendors as needed.
6. Reporting & Documentation
- Prepare weekly updates, activity summaries, or task progress reports.
- Maintain accurate records of expenses, reimbursements, and documents.
7. Professionalism & Work Ethics
- Demonstrate excellent English communication skills in speech and writing.
- Maintain a high level of discretion, confidentiality, and integrity.
- Adapt quickly to changing priorities and multitask under pressure.
- Ensure all tasks are completed efficiently, accurately, and on time.
8. Accounting & Financial Support
- Assist with basic bookkeeping tasks including data entry, invoice preparation, and payment tracking.
- Handle petty cash, reimbursement claims, and expense recording.
- Prepare simple financial summaries, statements, or monthly expense reports.
- Liaise with accountants or finance departments for audits, tax documents, and financial submissions.
- Ensure accurate and timely filing of financial documents and receipts.
Job Type: Full-time
Pay: RM2, RM5,000.00 per month
Benefits:
- Cell phone reimbursement
- Free parking
- Health insurance
- Maternity leave
- Meal provided
- Opportunities for promotion
- Parental leave
- Professional development
Work Location: In person
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