Registrar

As the AIAC enters the final phase of its recruitment exercise, we are pleased to extend a final opportunity for exceptional individuals to be considered for the prestigious position of Registrar.
We invite accomplished professionals with proven expertise, strong leadership in alternative dispute resolution, and an unwavering commitment to institutional excellence to submit their applications. This
limited window reflects our advanced stage of evaluation
and is intended to accommodate only those who believe they can contribute meaningfully to the AIAC's dynamic and globally respected team

Who Are We

The Asian International Arbitration Centre (AIAC), formerly known as (KLRCA) was established in 1978 under the auspices of the Asian-African Legal Consultative Organization (AALCO) and pursuant to a Host Country Agreement with the Government of Malaysia. The AIAC is the first regional arbitration centre in Asia established by AALCO for the provision of institutional support in the conduct of domestic and international alternative dispute resolution (ADR) proceedings.

The AlAC, driven by unwavering commitment and motivation, remains at the forefront of innovation, actively championing and advancing ADR both within Malaysia and on a global scale. The AIAC is looking out for skilled and experienced Registrar.

The Registrar is responsible for leading the AIAC Legal Services Department, including the Legal Secretariat in providing premier quality case management services to global alternative dispute resolution (ADR) users. While spearheading the Legal Services Department, the Registrar reports to the Chief Executive Officer (CEO) regarding the growth of the Centre's caseload and works closely with the AIAC Court of Arbitration.

The Registrar plays a critical role in overseeing the administration of the ADR cases and ensuring the smooth operation of the Centre. The Registrar will manage the Legal Services Department and ensure compliance with the Centre's rules and procedures.

Key Responsibilities

The Registrar is responsible for undertaking the following responsibilities:

(A) Case and Operational Management:

• Oversee the registration and administration of the ADR cases, including arbitration, adjudication, mediation, and domain name disputes;
• Lead the Legal Services Department to provide independent administrative support to the AIAC Court of Arbitration;
• Ensure timely and efficient handling of case management in accordance with the laws and the Centre's rules and procedures;
• Develop, implement, and adhere to the internal practice notes, policies and procedures to enhance the efficiency and effectiveness of case management;
• Ensure compliance with applicable laws, regulations, and Centre's guidelines;
• Maintain accurate records and ensure the confidentiality of all ADR proceedings;
• Lead, mentor, and manage the Legal Services Department, including fostering a collaborative and professional work environment;
• Oversee the implementation of the AIAC Suite of Rules and contribute to the establishment and effective functioning of the AIAC Court of Arbitration; and
• Ensure quality control of processes, including procedural oversight and scrutiny where applicable.

(B) Institutional Development:

• Contribute to the development and implementation of strategic initiatives to enhance the Centre's services and reputation;
• Provide the Chief Executive Officer with legal opinions on all matters relating to the Centre's legal obligations, services, plans, collaborations and operations;
• Participate in marketing and outreach activities to promote the Centre and its services;
• Undertake review of drafts and the contents of publications relevant to the Centre's ADR products and services;
• Drive innovation and digital transformation in case management, incorporating best practices and technology-driven solutions;
• Cultivate relationships with domestic and international stakeholders to promote AIAC's leadership in the global ADR ecosystem;
• Support capacity-building initiatives, training programmes, and other development to enhance AIAC's role as a thought leader in Asia and beyond; and
• Represent the Centre at conferences, seminars, and other ADR related events, as and when assigned by the Chief Executive Officer;

Qualifications:

• Master of Laws.
• Accreditation or certification in arbitration or alternative dispute resolution.
• Minimum of 10 years' experience and above in arbitration and ADR-related practices.
• Experience working in an international arbitral institute.
• Strong understanding of arbitration rules, procedures, institutional frameworks and international best practices.
• Experience with rule-making, tribunal support, or court scrutiny mechanisms will be highly regarded.
• Excellent organizational, analytical, and problem-solving skills.
• Outstanding communication and interpersonal abilities, including experience in stakeholder engagement with international organisations and industry leaders.
• Proven leadership and team management experience with a track record of leading legal or case management teams in a high-performance environment.
• Ability to work effectively under pressure and meet deadlines.
• High level of integrity and commitment to confidentiality.
• Proficiency in multiple languages is an added advantage.
• Strong understanding of digital transformation in ADR, including experience with online dispute resolution platforms and case management technologies, will be considered a significant asset.
• Demonstrated contribution to thought leadership through publications, speaking engagements, or participation in working groups or committees is desirable.