HR & Admin Executive

1 week ago

Kota Damansara Selangor, Malaysia INTRIX Group Full time

Company Description

INTRIX started as engineering consultants and designers in the thermal and hydro technology sector and has grown into an innovative group of engineers dedicated to identifying and solving previously overlooked challenges. Our mission is to enhance and simplify home living with innovative solutions. Over the last two decades, we have been awarded 19 patents and collaborated with prominent clients in the UK and worldwide. As a leader in our field, we continue to expand our product offerings to meet evolving needs.

Key Responsibilities:

1. Recruitment & Onboarding

  • Manage end-to-end recruitment process: job postings, resumes screening, scheduling interviews, conducting background checks.
  • Coordinate new hire onboarding, including documentation, orientation and training.
  • Coordinate attendance & IT new set up for new employees.

2. Training & Development

  • Prepare a yearly training calendar.
  • Organise staff training, manage HRDC related submissions, and employee development initiatives.
  • Process and submit HRDC levy claims for training sessions.

3. General Administration

  • Oversee office facilities, supplies, and equipment to maintain an efficient and pleasant working environment.
  • Fully in charge of the office / building maintenance and cleanliness including coordinating with vendors, service providers and contractors for the related services.
  • Fully in charge of the company business license renewal.
  • Review and check monthly administrative invoices.
  • Manage the company car usage and ensure maintenance to be carried out as scheduled.
  • Manage the purchase of office stationeries and pantry supplies, track usage, replenish stock regularly, and ensure availability according to the given budget.
  • Handle renewal processes for company vehicle insurance, tenancy agreement and company property insurance.
  • Maintain an organized and systematic filling system for all documents.
  • Prepare reports as and when required.

4. Employee Engagement

  • Fully in charge of the employee engagement initiatives (e.g. surveys, Town Hall, TGIF events, etc).
  • Managing employee benefits programs.

5. Compliance & Policies

  • Ensure adherence to labor laws and company HR policies.
  • Handle disciplinary actions, grievances, and exit formalities.
  • Serve as a point of contact between HR and employees, providing general administrative and HR support.
  • Perform other ad hoc duties as assigned by the superior.

Key Requirements:

  • Bachelor's degree in Human Resources, Business Administration, or related field.
  • At least 1 to 2 years of related working experiences in HR roles.
  • Well versed in using office tools such as Google Workspace, Zoom and HR software.
  • Good knowledge of labor laws (e.g. Employment Act, EPF, SOCSO).
  • Strong organizational & multitasking abilities.
  • Excellent communication & interpersonal skills.
  • Able to work under pressure & tight deadlines.
  • Detail-oriented, proactive and able to maintain confidentiality.
  • Able to write & speak fluent English and Mandarin will be an added advantage.

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