Document Scanning Supervisor

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Docu Arch Sdn Bhd Full time 60,000 - 120,000 per year
Job Summary

We are seeking an experienced and detail-oriented Document Scanning Supervisor to oversee the daily operations of our document digitization and archiving process. The successful candidate will supervise the scanning team, ensure document accuracy and quality, and maintain workflow efficiency according to project timelines and company standards.


Key Responsibilities
  • Supervise and coordinate document scanning, indexing, and quality control activities.
  • Assign daily tasks and monitor staff performance to meet project deadlines.
  • Ensure all documents are scanned, named, and filed accurately in accordance with standard operating procedures (SOPs).
  • Conduct quality checks on scanned images for clarity, completeness, and accuracy.
  • Maintain and troubleshoot scanning equipment as needed.
  • Track productivity, prepare daily/weekly reports, and escalate issues when necessary.
  • Train and guide team members on document handling, scanning standards, and safety procedures.
  • Liaise with project managers or clients to resolve scanning or indexing discrepancies.

Requirements
  • Diploma or Bachelor's Degree in Business Administration, Information Management, or a related field.
  • Minimum 2 years of experience in document management, scanning, or data processing, with at least 2 projects as a team leader or supervisor.
  • Strong organizational skills and attention to detail.
  • Good knowledge of scanning software, imaging equipment, and file management systems.
  • Ability to manage a team effectively and work under pressure to meet deadlines.
  • Basic technical knowledge of scanners and imaging equipment maintenance.
  • Travel and commute to different project sites as required by project assignments.

Preferred Skills
  • Experience in large-scale document digitization projects.
  • Familiarity with electronic document management systems (EDMS).
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).

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