asst hr

Position Summary

The Assistant HR & Admin Manager will be assisting HR & Admin Manager for managing the full spectrum of Human Resources and Administrative functions to support business objectives.

Key Responsibilities

Human Resources

• Act as a key point of contact for employee relations, ensuring a positive, inclusive, and legally compliant workplace.
• Lead end-to-end recruitment activities including manpower planning, job postings, interviews, selection, and onboarding.
• Assist in performance management processes such as goal setting, appraisals, confirmation reviews, and coaching.
• Implement training and development programs to enhance employee capabilities and leadership readiness.
• Manage compensation, benefits, insurance, and incentive administration in alignment with company policies and market practices.
• Ensure compliance with Malaysian labour laws and internal HR policies; review and update HR SOPs and documentation as required.
• Handle employee grievances, disciplinary actions, termination processes, and exit interviews professionally and confidentially.
• Maintain accurate organizational charts, job descriptions, and HR databases.

Payroll & Compliance

• Ensure accurate and timely payroll processing, including statutory submissions.
• Coordinate in headcount planning, HR budgeting, and cost optimization.
• Ensure timely renewal of employee insurance and compliance with statutory requirements.
• Oversee foreign workers and expatriates, including work permits, passport renewals, repatriation, and liaison with relevant government authorities.

Administration

• Provide administrative support to senior management, including meeting coordination and confidential documentation.
• Ensure workplace safety and health compliance.
• Maintain organized and secure filing systems for HR and administrative records.

Reporting & Analytics

• Prepare monthly HR reports covering headcount, recruitment, turnover, payroll, compliance, and HR metrics.

Additional Responsibilities

• Support and lead special HR projects and initiatives as assigned.
• Drive employee engagement, wellness programs, and team-building activities to strengthen company culture.
• Perform other duties as assigned by management.

Qualifications & Requirements

• Education: Diploma / Advanced Diploma / Bachelor's Degree in Human Resources, Business Administration, or related field.

• Experience:

• Minimum 5–8 years of relevant HR experience, preferably with managerial or supervisory exposure.

• Hands-on experience in recruitment, payroll, compensation & benefits, compliance, and administration is essential.

• Skills & Competencies:

• Strong knowledge of Malaysian labour laws and HR best practices.

• Experience with HRIS, payroll systems, and Microsoft Office.
• Strong interpersonal and communication skills.
• High attention to detail, analytical mindset, and ability to manage multiple priorities.
• Proven leadership, problem-solving, and stakeholder management abilities.

What We Offer

• Competitive salary package
• Training and career development opportunities
• Supportive, collaborative, and professional working environment