Warehouse & Logistics Admin

20 hours ago

Kampung Baharu Nilai, Negeri Sembilan, Malaysia MAPEI MALAYSIA SDN BHD Full time

MAPEI Malaysia Sdn Bhd is a member of the MAPEI Group of Companies which is head-quartered in Milan-Italy with 82 subsidiaries worldwide. We are a manufacturer and supplier of construction chemicals for building and construction applications and we are looking for a Warehouse & Logistics Administrator to be based in our Nilai Plant.

Successful candidate will be managing end-to-end import and export logistics, including customs clearance, shipment tracking, documentation, and compliance with trade regulations. Additionally, this role requires coordination with internal teams and freight forwarders to ensure timely, cost-effective delivery, negotiates shipping rates, handles claims, and maintains accurate logistics records.

Essential Duties & Responsibilities:

  • Apply the correct Incoterms based on shipment requirements and customer agreements.
  • Manage customs clearance procedures, including preparing and verifying K1 (Import) and K2 (Export) forms.
  • Track shipment movement end-to-end, follow up closely with freight forwarders and resolve any delays, routing issues, or delivery discrepancies.
  • Prepare, review, and maintain all shipping documents: commercial invoices, packing lists, permits, COO certificates, MSDS, and other regulatory documents.
  • Negotiate freight rates and compare quotations to ensure cost-effective shipping solutions.
  • Coordinate with internal departments (sales, warehouse, production) to ensure timely shipment readiness and accurate documentation.
  • Monitor import/export regulations and ensure shipments comply with local and international trade requirements.
  • Manage logistics records, shipment databases, and filing for audit or reporting purposes.
  • Handle claims for lost or damaged goods and coordinate with insurers or forwarders to resolve cases.
  • Plan and optimize shipment schedules to meet customer delivery timelines while minimizing cost.

Education and/or Experiences:

  • Diploma or Degree in Logistics, Supply Chain, Business Administration, or related field.

  • Minimum 2–4 years of experience in logistics in Manufacturing or distribution industry.

  • Experience with ERP systems (e.g., SAP, Microsoft Dynamics) and customs/trade platforms (e.g., DagangNet).

  • Strong organizational, communication, and multitasking skills.
  • Ability to work independently and manage multiple priorities under tight timelines.

  • Good analytical and statistical skills.

  • INCOTERMS, HS codes, and trade compliance

Others:

  • Reports to the Warehouse & Logistics Manager
  • Work Time: 8:00am – 6:30pm, 5 days a week

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