Maintenance Planning Specialist

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Maintenance Planning Specialist (MPS) - Position Overview

Core Responsibilities

Strategic Maintenance Planning

• Develop comprehensive preventative maintenance schedules and strategies to optimize asset performance and minimize unplanned downtime

• Analyze historical maintenance data and asset performance trends to establish optimal maintenance intervals and procedures

• Create and maintain detailed job plans, including resource requirements, safety protocols, and step-by-step procedures

• Coordinate maintenance activities with operations teams to minimize business disruption and ensure efficient resource allocation

• Evaluate and prioritize maintenance requests based on criticality, safety requirements, and operational impact

Work Order Management

• Create, manage, and update comprehensive work orders for asset maintenance and repair activities within IBM Maximo

• Assign work orders to qualified technicians and monitor progress to ensure timely completion according to established schedules

• Close completed work orders with thorough verification that all maintenance procedures and documentation requirements have been fulfilled

• Maintain work order backlogs and ensure proper prioritization based on asset criticality and business needs

Asset Management & Tracking

• Monitor and maintain current asset status information, including precise location data, condition assessments, and technical specifications

• Document asset failures and coordinate appropriate maintenance interventions or replacement procedures

• Conduct regular compliance audits to verify proper asset tag numbering, location hierarchy accuracy, preventative maintenance protocols, and job plan implementation

• Maintain accurate asset registers and ensure proper configuration management

Resource Planning & Coordination

• Forecast maintenance resource requirements, including labor, materials, and equipment needs

• Coordinate with procurement teams to ensure timely availability of spare parts and maintenance materials

• Schedule maintenance activities to optimize technician utilization and minimize operational conflicts

• Collaborate with external contractors and vendors for specialized maintenance services

Reporting & Analytics

• Generate comprehensive work orders and maintenance reports to track operational performance metrics

• Maintain accurate records of technician work hours for precise job costing and financial reporting

• Develop and implement robust databases, data collection frameworks, and analytical strategies to enhance statistical efficiency and data quality

• Monitor key performance indicators (KPIs) such as equipment availability, maintenance costs, and schedule compliance

System Support & Collaboration

• Deliver technical support for Maximo-related inquiries and resolve minor system issues

• Partner with cross-functional teams to identify reporting requirements and data visualization needs

• Continuously improve available analytics through iterative collaboration and feedback

• Ensure adherence to established processes and reporting standards for data handling, visual presentations, and report generation

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