Admin Executive cum QMR

2 days ago

Kuala Terengganu, Terengganu, Malaysia O & E Technologies Sdn Bhd Full time

The Admin Executive cum Quality Management Representative (QMR) is responsible for overseeing administrative operations while managing and maintaining the Company's Quality Management System (QMS) in compliance with ISO 9001:2015 requirements.

A. Administrative Responsibilities

  • Act as the person-in-charge for all matters related to the Company Secretary, including coordination and statutory documentation.
  • Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
  • Maintain proper and systematic filing for administrative and HR-related documents.
  • Manage office supplies, pantry items, company assets, stationery, and overall inventory control.
  • Assist in organizing meetings, internal/external events, and company functions.
  • Prepare presentation slides and record minutes of meetings.
  • Arrange accommodation and travel arrangements for staff when required.
  • Ensure office facilities and equipment are well maintained, and coordinate repair or maintenance works when necessary.
  • Prepare purchase requests, quotations, and relevant administrative reports.
  • Manage company vehicles including maintenance scheduling, road tax renewal, and insurance matters.

B. Quality Management Representative (QMR) – ISO 9001:2015

  • Act as the appointed Quality Management Representative (QMR) for ISO 9001:2015.
  • Ensure the Quality Management System (QMS) is established, implemented, maintained, and continuously improved.
  • Control, maintain, and update all ISO-related documentation including policies, SOPs, procedures, and records.
  • Plan, coordinate, and conduct Internal Quality Audits, including preparation of audit schedules and reports.
  • Manage Non-Conformance Reports (NCR), Corrective Actions (CA), and Preventive Actions (PA).
  • Coordinate and prepare for external audits (certification, surveillance, or recertification).
  • Organize and prepare documentation for Management Review Meetings (MRM).
  • Monitor quality objectives, KPIs, and QMS performance, and prepare management reports.
  • Promote quality awareness and provide basic ISO training to staff.
  • Act as the main liaison with external auditors and certification bodies.

C. Compliance & Continuous Improvement

  • Ensure compliance with applicable statutory, regulatory, and customer requirements.
  • Identify opportunities for process improvement and operational efficiency.
  • Support management initiatives related to quality, compliance, and governance.

D. Other Responsibilities

  • Perform any other duties as assigned by Management from time to time.

Job Types: Full-time, Permanent

Pay: RM2, RM2,999.00 per month

Work Location: In person

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