HR Executive

Role Description

This is a full-time on-site role for an HR Executive (Generalist), located in Petaling Jaya. We are seeking a proactive and experienced
HR Executive (Generalist)
to support the full spectrum of HR operations, including recruitment, employee relations, payroll administration, performance management, and training & development. The ideal candidate will be detail-oriented, approachable, and capable of handling confidential matters with discretion.

Key Responsibilities

1. Recruitment & Onboarding

• Manage end-to-end recruitment: job posting, screening, shortlisting, interviewing, and coordinating with hiring managers.
• Prepare offer letters, employment contracts, and onboarding materials.
• Conduct orientation programs and ensure smooth integration of new employees into the company.
• Conduct exit interviews and support offboarding processes.

2. HR Operations, payroll & Administration

• Maintain and update employee records in HRIS systems, including personnel files, leave records, attendance, and staff movement data. Ensure all records are accurate, complete, and confidential.
• Manage confirmations, transfers, promotions, and warning letters, ensuring proper documentation and compliance.
• Administer payroll processes, including salary computation, statutory deductions, allowances, overtime, and ensuring timely and accurate disbursement. Handle payroll-related employee queries professionally.
• Administer company compensation and benefits programs, ensuring accuracy, compliance, and proper record-keeping.
• Develop, update, and monitor job descriptions for all positions to maintain clarity and organisational alignment.
• Prepare HR reports and analytics for management, including payroll summaries, headcount, leave trends, and other relevant HR metrics.

3. Employee Relations

• Assist in handling employee inquiries, grievances, disciplinary matters, and terminations in a timely and professional manner.
• Support the implementation of company policies, procedures, and code of conduct.
• Promote positive employee engagement through HR initiatives and communication.

4. Training & Development

• Coordinate training sessions and maintain training records, ensuring HRDC compliance.
• Conduct training needs analysis (TNA) and support employee learning programs.

5. Performance Management

• Assist with performance appraisals, KPI tracking, and evaluation documentation.
• Follow up with managers and employees on appraisal deadlines.

6. Compliance & HR Policies

• Ensure compliance with Malaysia Labour Laws, Employment Act, SOCSO, EPF, EIS, HRDF, and internal policies.
• Assist in HR audits and internal compliance reviews.

7. Medical & Insurance Administration

• Manage company medical benefits and insurance programs, including enrolment, claims coordination, policy renewals, and record-keeping.

8. Additional Responsibilities

• Liaise with government authorities regarding EPF, SOCSO, LHDN, HRDC submissions, and other statutory matters.
• Coordinate with Immigration Department for foreign worker matters.
• Organise employee engagement and welfare activities such as corporate events, team-building sessions, and company celebrations.
• Assist in ad-hoc HR projects and initiatives as needed.

Job Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• Minimum
  3–6 years' experience
  in HR generalist or executive roles.
• Solid understanding of Malaysian labour laws, statutory requirements, and HR best practices.
• Strong administrative, organisational, and planning skills with high attention to detail.
• Able to work independently, take initiative, and deliver results.
• Good interpersonal, communication, and presentation skills.
• Trustworthy, discreet, and able to maintain confidentiality.
• Proficient in Microsoft Office and familiar with HRIS systems.
• Excellent command of
  English, Bahasa Malaysia, and Mandarin (spoken & written).
• Willing to work at
  Petaling Jaya.
• Only Malaysian citizens are eligible to apply.