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Executive Administration

2 weeks ago

Gurun, Kedah, Malaysia FFM Group of Companies Full time 40,000 - 80,000 per year

Executive, Administration & Compliance (Poultry Industry)

Location: Pendang, Kedah

Job Summary

Responsible for providing administrative support, ensuring smooth day-to-day office operations, and maintaining compliance with company policies, statutory regulations, and audit requirements. This role plays a key part in supporting management, coordinating office activities, and implementing internal controls to promote efficiency and regulatory adherence.

Job Responsibilities

  • Plan, organize, coordinate and direct day to day administrative, risk and sustainability functions.
  • Coordinate and/or make purchases and payments, according to Company's procedures and communicate with other Head of department and suppliers as and when required.
  • Coordinate and communicate with farms/head office on administrative matters.
  • Process sales orders and documentation, coordinate transport and delivery, and communicate with the Sales or Customer as and when required.
  • To comply with the requirements of the documented Quality Management System.
  • To update & maintain all quality system related documents & records and ensure all quality records are kept & filed properly.

Person Specifications:

Education & Qualification

  • Display a high degree of accuracy, attention to details and the discipline to follow up outstanding matters.
  • Detail-oriented, good interpersonal skills, team player and possesses self-initiative.
  • Good verbal and written communication skills to effectively communicate with employees and stakeholders.
  • Experienced in executing and improving procedures.
  • Able to engage in a professional and collaborative manner with internal and external stakeholders.
  • Well verse in Word, Excel and PowerPoint. Experience in SAP environment, Microsoft Outlook, Team and OneDrive is an added advantage.
  • Strong organizational and time management skills to meet deadlines and manage multiple priorities.

Relevant Experience & Years of Service

  • Candidate must possess at least a Diploma in Business Administration or equivalent.
  • Minimum 5 years' experience at Administration.
  • Open for local candidates only.