admin/ admin assistant

2 days ago

Bangi, Selangor, Malaysia ECW Motorsports Full time 30,000 - 50,000 per year

We are seeking a proactive and detail-oriented, to support our daily operations and ensure efficient workflow within the team. The ideal candidate will be a strong multi-tasker with excellent organizational skills and the ability to manage various administrative duties.

​Key Responsibilities:-

Daily Operations

  • ​Customer & Service Management: Communicate with customers via phone, check their service reminders, and update their accounts after invoices have been issued.
  • ​Administrative Support: Manage various administrative tasks, including checking and organizing purchase invoices and labour codes.
  • ​Financial Handling: Conduct daily petty cash tallies and reports.

​Weekly Tasks

  • ​Reporting: Responsible for downloading and submitting the Statement of Account and Invoice to the Dealer.
  • ​Financial & Team Reporting: Submit the Weekly Sales Report to ACCOUNT TEAM.
  • ​Attendance Management: Send employee attendance records and thumbprints to the appropriate team when requested.

​Monthly Tasks

  • ​Reporting: Submit a monthly Outstanding Staff Report (Staff discount) to the sub-company.
  • ​Documentation: Handle and submit quotations as requested by the Service Advisor.
  • ​Financial Handling: Submit receipts and payment vouchers to the ECW ADMIN/ACCOUNT TEAM as needed.
  • Ad Hoc Tasks when needed.

Requirements:-

  • ​Minimum SPM or equivalent.
  • ​At least 1-2 years of work experience in an administrative or clerical role is an advantage.
  • ​Experience in the automotive or service industry is a bonus.
  • Computer literate: Microsoft Office/ Word, Excel.
  • ​Skilled in both digital and physical document management.
  • ​Proficient in basic accounting and financial tasks such as handling petty cash and preparing expense reports.
  • ​High attention to detail and the ability to work with accurate data.
  • ​Excellent communication skills, both verbal and written, for interacting with customers and colleagues.
  • ​The ability to manage time and effectively prioritize tasks.
  • ​Can work independently with minimal supervision.
  • ​Proactive attitude in identifying and solving problems.
  • ​Integrity and discretion in handling sensitive information, especially related to finances and staff.
  • ​Capable of working in a fast-paced environment and managing multiple tasks at once.
  • Experience in the automotive industry will be considered an advantage

Job Types: Full-time, Permanent

Pay: RM1, RM2,000.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Opportunities for promotion

Ability to commute/relocate:

  • Bangi: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • Able to cover/ temporary transfer at another branch?

Education:

  • STM/STPM (Preferred)

Language:

  • Malay (Preferred)

License/Certification:

  • D/ B2 Driving License (Preferred)

Location:

  • Bangi (Preferred)

Willingness to travel:

  • 100% (Preferred)

Work Location: In person

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