Personal Assistant

22 hours ago

Kota Kinabalu, Sabah, Malaysia RT 1994 OPTICAL SDN BHD Full time 60,000 - 120,000 per year

Executive Support

  • Manage the Director's schedule, appointments, and communications.
  • Prepare letters, reports, presentations, and briefing notes.
  • Track priorities, deadlines, and follow up on outstanding tasks.
  • Maintain confidentiality and handle sensitive matters with discretion.

Corporate Secretarial & Compliance

  • Maintain statutory documents and ensure regulatory compliance.
  • Prepare and submit required documentation to relevant authorities.

Meeting Management

  • Schedule and coordinate meetings, prepare agendas, and take minutes.
  • Follow up with respective PICs on action items and deadlines.
  • Prepare meeting materials, reports, and presentation slides.

Office & Operations Support

  • Coordinate with vendors, suppliers, and interdepartmental teams.
  • Assist with office administration, events, and VIP arrangements.
  • Maintain stakeholder databases and contact records.

Project & Task Coordination

  • Track project progress and follow up with departments on deliverables.
  • Prepare project summaries, dashboards, or updates for the Director.

Travel, Personal & Logistics

  • Plan travel itineraries, bookings, and travel briefs.
  • Assist with personal errands, renewals, and claims (as required).
  • Coordinate household or personal arrangements when assigned.

Administrative & Audit Support

  • Maintain organized filing and documentation systems.
  • Prepare documents for internal/external audits.
  • Assist with basic financial tracking, subscriptions, and renewals.

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