Admin Executive

5 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Flex Space Studio Full time

Company Description

Flex Space Studio is a professional, fully-equipped podcast recording studio located in
Bukit Bintang
, the heart of the city centre. Designed to streamline the podcasting process, the studio offers a comprehensive range of services, from concept development to recording, editing, and distribution. We aim to make creating impactful content simple, efficient, and inspiring for all creators.

Role Description

This is a
full-time, on-site role
for an
Administrator (Management Admin)
at our location in Bukit Bintang City Centre.

  • Handle daily administrative operations for Flex Space Studio & Abode Property Management.
  • Manage booking systems, scheduling, invoicing, payment follow-ups, and documentation.
  • Assist with tenancy paperwork, contracts, agreements, and filing.
  • Coordinate communication with clients, vendors, and internal teams.
  • Prepare reports, meeting minutes, and monthly operational summaries.
  • Support HR tasks such as onboarding interns, arranging interviews, and maintaining records.
  • Assist with procurement, office supplies, and inventory updates.
  • Monitor operational workflows and escalate issues to management when required.

Qualifications

  • Strong Communication skills
    for effective interaction with clients, stakeholders, and team members.
  • Proficiency in Customer Service
    to ensure client satisfaction and handle inquiries professionally.
  • Excellent
    organisational abilities, time management, and problem-solving skills
    .
  • Familiarity with basic business software
    , such as Microsoft Office Suite and scheduling tools, is a plus.
  • Previous experience in a studio or creative environment is an advantage.


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