Executive Assistant cum Operations Executive

2 days ago

Ampang Selangor, Malaysia Career360 - Emerging Recruitment Company Full time

About the Company

The ideal candidate for this position will excel if they can remain calm and composed in a high pressure environment while coordinating the daily logistics and workflow of the CEO. The candidate should have relevant experience that demonstrates their ability to perform administrative and operational responsibilities effectively, ensuring the CEO's activities and office operations run smoothly. The candidate must be highly detail-oriented, organized, and a creative problem solver.

About the Role

Location: Ampang (2 minutes driving distance from Ampang hospital)

Salary range: RM4,000- RM6,000

Responsibilities

  • Executive Support
  • Manage the CEO's daily schedule, meetings, and travel arrangements
  • Prepare presentations, reports, and meeting minutes
  • Coordinate communications with internal teams and external partners

  • Ensure timely follow-ups and strict confidentiality

  • Operations Coordination (Automotive Focus)

  • Coordinate procurement of office & outlet assets (CCTV, IT equipment, tools, etc.)
  • Manage postage/courier matters and documentation flow
  • Oversee company vehicle matters including PUSPAKOM inspections, renewals, bank release letters & inter-company vehicle transfers
  • Work closely with Finance & Admin on quotations, purchase orders & vendor management

  • Maintain accurate records of purchases, vehicle documents & service vendors

  • General Support

  • Assist in management meetings, events, and ad-hoc tasks as required

Qualifications

  • Diploma in Business Administration, Management, or related field
  • 2–3 years of experience as a PA, Operations Coordinator, or Executive Support

Required Skills

  • Proficient in English, Bahasa Malaysia & Mandarin
  • Strong organizational, time management, and multitasking abilities
  • High level of discretion and professionalism
  • Proficient in Microsoft Office

Preferred Skills

  • None specified

Pay range and compensation package

Salary range: RM4,000- RM6,000

Equal Opportunity Statement

We are committed to diversity and inclusivity.

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