Procurement Specialists

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia TP Full time 30,000 - 60,000 per year

Job Summary:

We are seeking a detail-oriented
Procurement Specialist
responsible for ensuring the timely procurement of goods and services, maintaining vendor relationships, and optimizing procurement processes while ensuring compliance with company policies.

Key Responsibilities:

  1. Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record
  2. them in the ledger within 24 hours of receipt.
  3. Conduct a secondary review of invoices by comparing their contents with the PO to ensure accuracy. File the invoices, and if errors
  4. are detected, initiate the necessary rejection process.
  5. Ensure completion of the filing process within 24 hours of ledger registration.

  6. During the final payment review, verify the acceptance forms for the filed payment documents. Submit payment requests if

  7. acceptance forms are available; otherwise, remind requestors to provide acceptance and update the ledger accordingly.

  8. Submit payment requests within 24 hours of invoice filing. For unaccepted documents, send reminders at intervals of 2, 5, and 7

  9. days.
  10. Assist in resolving any other system issues or problems related to fixed asset entry, and ensure that payment documents are
  11. successfully closed.
  12. After making prepayments, reconciliation is required at a later stage.
  13. When situations demand early tax calculation, assistance is provided to engage with the tax department for tax assessment.
  14. Accuracy will be validated through a quality inspection.

Qualifications & Requirements:

  • Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
  • 2+ years of experience in procurement, accounts payable, or purchasing.
  • Fluency in English is required. Proficiency in one or more additional languages (e.g., Spanish, Mandarin, French, Japanese or other widely spoken business languages) is highly preferred.
  • Strong understanding of procurement best practices, payment processing, and financial reporting.
  • Ability to multitask, prioritize, and work in a fast-paced environment.
  • Strong attention to detail and problem-solving skills.

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