HR Co-ordinator

3 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Quantuma Full time 40,000 - 60,000 per year

HR
System, Data and Reporting Coordinator – 1 year Contract

** Working hours: UK time zone (MYT -7 hours) 4 days per week **

Our global business, K3 Capital Group, is looking to hire a new role in the Group wide People HR team.

Make Your Mark in a Global People Team

Are you ready to demonstrate your HR data skills on a global stage? We're looking for a curious, detail-driven HR, Data & Reporting Co-ordinator to join our UK-based People HR team working from our Malaysia Tech Hub in the centre of Kuala Lumpur.

This role is perfect for someone with a solid HR system, process and data foundation who's eager to dive into international projects, drive system improvements, shape the insights that help us hire, retain, and develop world-class talent across 19 brands and deliver an exceptional HR admin support service.

Data & Payroll Management:

  • Keep HR and payroll data clean and always up to date.

  • Prepare accurate reports, reconciliations, and compliance checks.

  • Support the team with weekly, monthly, quarterly, and ad-hoc payroll reporting.

HR Systems Support:

  • Be a key player in enhancing and optimising our global HR system.

  • Collaborate with system vendors, our Tech Hub, and UK stakeholders.

  • Test new features and continuously improve how the system works for our teams.

Reporting & Insight Delivery:

  • Build and maintain dashboards that track KPIs like time-to-hire, attrition, pay, and more.

  • Deliver clear, actionable reports for stakeholders across time zones.

  • Help run and analyse employee surveys (e.g. NPS, onboarding, exit).

Turn Data into Strategy:

Work with the UK People team to turn raw HR data into real business insight:

  • Spot and predict attrition trends.

  • Map succession plans and critical role risks.

  • Analyse leadership pipeline health.

  • Model the cost of turnover and future workforce scenarios.

  • Highlight skills gaps and suggest development strategies.

Process, Audit & Compliance:

  • Support audits with clean and accurate HR/payroll data.

  • Recommend smarter, faster processes.

  • Help us stay compliant with data protection and employment standards.

  • Manage data entry.

What You'll Bring

Must-Have:

  • 2+ years of experience in a HR admin role working for a UK based company with HR data and system experience.

  • Proficiency in Excel and tools like Power BI.

  • High attention to detail and commitment to confidentiality.

  • Great communication skills – you're comfortable working across borders and time zones.

Why Join Us?

  • Global Exposure: Work directly with our UK People HR team while sitting in the heart of our Malaysia Tech Hub.

  • Make an Impact: Your reports and insights will help shape hiring, development, and people strategies across multiple brands and countries.

  • Grow Your Skills: Be part of a collaborative, data-savvy team that values continuous learning and improvement.

  • Hybrid – 3 days/week on-site, 2 days remote (working from home)

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