Office Manager Cum Personal Assistant

2 days ago

Bukit Bintang Kuala Lumpur, Malaysia Primitive Technology Sdn Bhd Full time 60,000 - 120,000 per year

Role Overview

The Office Manager cum Personal Assistant (PA) plays a key role in ensuring the company's daily operations run efficiently while supporting the management team with executive and administrative tasks. This role also involves planning and coordinating internal and external events, company activities, and meetings to enhance team engagement and corporate branding.

Approximately 70% of the role focuses on office management and operations, while 30% involves personal assistant and event planning duties for the management team.


Key Responsibilities

Office & Administrative Management (70%)

  • Oversee daily office operations, including general administration, supplies, maintenance, and vendor coordination.
  • Manage office inventory, assets, and procurement to ensure smooth workflow and cost efficiency.
  • Handle company correspondence, filing systems, and administrative records in an organized manner.
  • Liaise with building management on tenancy, facility, and security matters.
  • Coordinate travel arrangements, logistics, and accommodation for staff when required.
  • Support HR with onboarding, leave tracking, and employee engagement initiatives.
  • Ensure compliance with company policies and assist with audit or documentation requirements.

Personal Assistant & Event Planning (30%)

  • Provide direct support to the CEO and management team, including calendar management, scheduling, and travel arrangements.
  • Prepare reports, meeting minutes, and follow-ups on management tasks and deadlines.
  • Maintain strict confidentiality in handling sensitive information.
  • Plan and execute internal and external events such as company gatherings, team-building activities, workshops, and festive celebrations.
  • Coordinate with vendors, venues, and service providers for event logistics, catering, and materials.
  • Assist in preparing presentation materials and supporting management during business meetings or client visits.

Qualifications & Requirements

  • Diploma or Bachelor's Degree in Business Administration, Management, Event Planning, or a related field.
  • Minimum 3–5 years of experience in office administration, executive support, or event planning.
  • Proven experience in managing small to mid-scale corporate events or activities.
  • Excellent communication and interpersonal skills (both verbal and written).
  • Strong organizational and multitasking abilities with attention to detail.
  • Proficient in Microsoft Office, Google Workspace, and scheduling tools.
  • Able to work independently, handle multiple priorities, and maintain professionalism under pressure.

Key Competencies

  • Excellent coordination and time management skills.
  • Professional presentation and communication ability.
  • Strong sense of responsibility and confidentiality.
  • Creative and resourceful in planning events or solving logistical challenges.
  • Positive attitude with the ability to work well across all levels of the organization.

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