Senior Executive

1 day ago

Petaling Jaya, Selangor, Malaysia Real Estate & Housing Developers' Association Malaysia (REHDA) Full time

Key Accountability:

A. Building Administration & Maintenance (Wisma REHDA)

· Ensure the Wisma REHDA building is well-maintained, safe and in good working condition at all times including schedule/monitor monthly maintenance works, preventive maintenance and corrective repairs, including follow-ups on defects until completion.

· Main liaison with all vendors, service providers and contractors (cleaning, security, lifts, air-conditioning, landscaping, pest control, IT maintenance, etc.).

· Marketing of rental spaces, coordinate facility bookings and ensure the meeting rooms and event spaces are in good condition for internal/external use. Preparation of contracts/agreements and ensuring compliance with stipulated terms.

· Oversee procurement related to building upkeep, assets, furniture and equipment, including sourcing quotations, vendor evaluation and asset inventory control.

· Maintain asset registers and records of repair/service history.

· Record keeping of Sales & Purchase Agreement of   Wisma REHDA and its Branches.

B. Administration & Procurement

· Prepare purchase requests, obtain quotations and support procurement evaluation based on Association's procedures.

· Ensure proper documentation, filing and record-keeping for administrative items and vendor contracts/agreements.

· Assist in policy implementation related to administrative SOPs, procurement processes and building usage guidelines.

· Insurance renewals related to building, fixtures, fittings, public liability, etc.

C. Membership Management & Marketing

· Assist in the management and marketing of REHDA membership.

· Handle enquiries, registration, renewals, updates of member information and issuance of membership certificates.

· Engage with members professionally, maintain accurate membership database and assist in data reporting and statistics for management's use.

D. General Responsibilities

· Provide administrative support during events, meetings and official programmes held at Wisma REHDA.

· Assist in budget preparation related to building maintenance, asset procurement and membership activities.

· Perform any other duties as may be required by Management from time to time.

Requirements

  • Degree/Diploma holder in related disciplines.
  • Experience in building administration & maintenance, procurement and membership servicing.
  • Good communication and negotiation skills, able to handle vendors and members professionally.
  • Strong organizational and time-management skills, customer oriented and able to handle multiple projects simultaneously.
  • Able to work under pressure, systematically in a very fast paced environment with minimum supervision - independently or in a team.
  • Proficient in MS office and comfortable with data reporting.
  • Good command of verbal and written English and Bahasa Malaysia.

Address

Wisma REHDA, No. 2C, Jalan SS5D/6, Kelana Jaya, 47301, Petaling Jaya, Selangor

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