Executive / Senior Executive – President's Office

13 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia RAPSYS TECHNOLOGIES PTE LTD Full time

Job Description Job Title
Executive / Senior Executive – President's Office

Job Grade
HO5 / HO4

Company
TCMSC Sdn Bhd

Department
President's Office

Reporting To
Dato' President

Employment Type
Full-Time

Job Location:
On-Site – Kuala Lumpur, Malaysia

Working Hours

  • Monday to Friday: 8:30 AM – 5:30 PM
  • Saturday: 8:30 AM – 1:00 PM
  • Extended working hours as required (claims applicable as per HR policy)

Travel Requirement

  • Outstation travel is mandatory
  • Overseas travel as required

Role Summary
The Executive / Senior Executive – President's Office provides high-level administrative, coordination, and operational support to the President. This role requires discretion, strong organizational skills, and the ability to manage confidential information while ensuring smooth execution of daily and strategic activities.

Job Purpose
To support the President's Office through effective coordination, communication, and execution of directives, ensuring seamless management of operational, administrative, and strategic responsibilities.

Key Responsibilities

  • Liaise with Senior Management and coordinate cross-departmental activities.
  • Execute instructions from the President and track progress on operational and project-based matters.
  • Review, summarize, and consolidate reports from Senior Management for the President's review.
  • Plan and manage the President's schedules, meetings, travel plans, and itineraries.
  • Conduct research and prepare reports on products, business initiatives, and related materials.
  • Coordinate meetings, ensure timely attendance, and prepare accurate meeting minutes.
  • Handle administrative and financial tasks assigned by the President.
  • Assist with personal assignments and confidential matters as directed.
  • Accompany the President for local, outstation, and overseas meetings or official engagements when required.
  • Work beyond normal office hours when necessary.
  • Perform ad-hoc tasks and special projects assigned by the President.

Candidate Profile & Requirements
Mandatory Criteria

  • Nationality: Malaysian
  • Gender Preference: Male
  • Ethnicity Preference: Chinese
  • Willingness to work extended hours and travel outstation

Language Proficiency

  • English – Fluent
  • Bahasa Malaysia – Fluent
  • Mandarin – Ability to speak, read, and write (mandatory)

Qualifications & Experience

  • Bachelor's Degree or Professional Degree in Electrical, Mechanical, Mechatronics, Chemical, Aeronautical, Computer Hardware, or related fields.
  • 1–3 years of relevant working experience.
  • Prior experience as a Personal Assistant / Executive Assistant to Top Management is preferred.
  • Fresh graduates with strong aptitude and willingness to learn are encouraged to apply.

Skills & Competencies

  • Strong organizational, coordination, and follow-up skills.
  • High level of adaptability, initiative, and proactiveness.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong sense of confidentiality, professionalism, and ownership.

Why Join Us

  • Direct exposure to top leadership and strategic decision-making.
  • Opportunity to build executive-level competencies and leadership skills.
  • Dynamic role offering broad business and cross-functional exposure.

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