Accounts & Administrative Executive

2 weeks ago

Petaling Jaya, Selangor, Malaysia Bio-Nanosciences (M) Sdn Bhd Full time 40,000 - 60,000 per year
About the Role

We are seeking a proactive and detail-oriented Accounts & Administration Executive to join our team at Bio-Nanosciences, an established company specializing in nutraceutical and health supplement development. The role combines accounting and administrative functions to ensure efficient financial operations and smooth office management.


Key Responsibilities

Accounting & Finance

  • Reconcile payments from online platforms (e.g., Shopee, Lazada) with internal sales records.
  • Maintain and update Accounts Payable (AP) and Accounts Receivable (AR), ensuring accuracy in the cash book records.
  • Issue tax invoices, debit and credit notes for e-invoice submission as required.
  • Generate payment vouchers, debtor/creditor ageing reports, and monthly outstanding statements.
  • Record and update Fixed Assets Register and inventory costing accurately.
  • Ensure all financial transactions are recorded accurately, completely, and in a timely manner.
  • Generate monthly statements for outstanding invoices to facilitate payment requests.
  • Prepare withholding tax returns and ensure prompt submission to tax authorities.
  • Liaise with internal departments to resolve payment or accounting discrepancies.
  • Perform monthly stock reconciliation with Warehouse PIC.

Administration & Office Support

  • Oversee general office administration, including office supplies, maintenance, and vendor coordination.
  • Support day-to-day operations to ensure smooth administrative workflows.
  • Assist with any ad-hoc projects or tasks as assigned by management.

Requirements
  • Diploma in Accounting or equivalent qualification.
  • Fresh graduates are encouraged to apply.
  • Proficient in Microsoft Office (Excel, Word, etc.) and familiar with accounting software, preferably AutoCount.
  • Strong interpersonal and communication skills, with a team-oriented mindset.
  • Excellent attention to detail, problem-solving, and organisational skills.
  • Able to work independently with minimal supervision.
  • 5-day work week.

Why Join Us
  • Be part of a fast-growing company in the nutraceutical and health sciences industry.
  • Supportive working environment with opportunities for career development and growth.

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