HR & Procurement Admin Executive

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About Us

Brighten Business Consulting is a Hong Kong–based Employer of Record (EOR) and business outsourcing firm with offices in Malaysia, Taiwan, the UK, and Australia. With over a decade of experience in HR, marketing, and business expansion solutions, we help global companies hire, manage, and grow remote teams across the Asia Pacific region — quickly, compliantly, and efficiently.

Our Malaysia branch, established in 2018, is home to a dynamic team delivering trusted EOR and remote staffing services to clients from Hong Kong, Taiwan, Singapore, Australia, and beyond. Join us and be part of a team connecting global businesses with local talent.

About Our Client

Our client is expanding and seeking a versatile HR & Procurement Admin Executive who can manage both Human Resources functions and Procurement operations. This role is ideal for someone who is meticulous, self-driven, and capable of handling multi-department responsibilities with professionalism.

Job Responsibilities

Primary Responsibilities – Human Resources (HR)

• Handle all daily HR operations including recruitment, training arrangements, onboarding/offboarding, payroll coordination, and performance evaluation administrative support.
• Maintain and update all HR documents, personnel files, and digital records, ensuring accuracy, confidentiality, and systematic filing.
• Assist in drafting, reviewing, and optimising HR policies and SOPs, and support smooth implementation across departments.
• Coordinate inter-department communication, schedule meetings, prepare minutes, and follow up on action items.
• Provide employee support, respond to staff enquiries, and assist in organising internal activities to foster positive employee relations.

Secondary Responsibilities – Procurement & Admin

• Handle purchasing and ordering of food, non-food items, office supplies, and stationery.
• Candidates with seafood / dried goods procurement experience (海味採購) will be prioritized.
• Conduct full procurement cycle: supplier sourcing, quotation comparison, negotiation, order placement, delivery coordination, and store communication.
• Manage data entry, purchase records, and system updates.
• Conduct market research including pricing trends, supplier performance tracking, cost analysis, and provide data insights for procurement strategy.
• Coordinate cleaning, repair, pest control and follow up on vendors for facility maintenance.
• Perform any other ad-hoc tasks assigned by management and provide timely reporting.

Job Requirements

• Minimum 3 years of HR work experience; experience in procurement or admin purchasing is a strong advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and able to perform Chinese typing.
• Strong command of Chinese & English, both written and spoken.
• Detail-oriented, stable personality, proactive, and able to work independently with strong responsibility.
• Passionate about HR work and willing to support cross-function tasks across departments.

Why Join

• Dual-skill exposure: HR + Procurement
• Stable company with multi-functional workflow experience
• Supportive management and long-term growth potential

Benefits:

• 5-day work week
• Hospital insurance
• Medical claim allowance
• Parking allowance
• Friendly and supportive work environment
• Free snacks & beverages
• Performance-based increment
• Year-end bonus
• Festival gifts & birthday benefits
• Convenient location near an MRT station

Office Locations: Sunway Velocity

Interested candidates, please provide your CV, current & expected salary.

Note: Only shortlisted applicants will be contacted for an interview. Employment offers are subject to the successful clearance of pre-employment checks, including background and reference verification.

Job Type: Full-time

Pay: RM5, RM5,500.00 per month

Work Location: In person