Admin Assistant

6 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia 3X Advisor Full time

We are currently seeking a diligent and detail-oriented individual to join our team as a Consultant Admin. In this role, you will play a crucial part in supporting our consultant team by handling administrative tasks and ensuring seamless communication with our clients.

Key Responsibilities:

  • Assist consultants in reviewing CTOS reports for customers and providing relevant insights.
  • Initiate communication with clients by sending introductory messages.
  • Perform accurate data entry tasks to update client information and project statuses.
  • Maintain and update Google Sheets or other relevant databases with the latest client information and project progress.
  • Analyze customer profiles based on provided pay slips and other relevant documents to facilitate decision-making processes.
  • Draft agreements, contracts, and other legal documents with precision and attention to detail.
  • Collect necessary documents from clients through online platforms and ensure proper labeling and organization.
  • Efficiently manage and prioritize emails, ensuring timely responses and follow-ups with clients.
  • Collaborate with the consultant team to streamline administrative processes and improve efficiency.
  • Provide general administrative support as needed, including but not limited to scheduling meetings, preparing presentations, and organizing documents.

Requirements:

  • Minimum Diploma.
  • Proven experience in administrative or support roles.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Sheets, Docs, Gmail, Drive).
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent written communication skills with a keen attention to detail.
  • Ability to work independently with minimal supervision as well as collaboratively within a team.
  • High level of discretion and professionalism when handling sensitive information.
  • Flexibility and adaptability to thrive in a fast-paced and dynamic work environment.

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