Executive Assistant to Managing Director

3 days ago

Petaling Jaya, Selangor, Malaysia AGENSI PEKERJAAN MERITUS CONSULTING SDN. BHD. Full time 30,000 - 60,000 per year

Job Summary

This role supports an HR Business and Digital Consulting firm, providing executive and operational assistance to the Managing Director. As an Executive Assistant, you will manage scheduling, communications, and administrative tasks while also acting as a Project Coordinator. This role works closely with the Academy, E-commerce, and Consulting teams to ensure smooth execution of business initiatives and projects.

Key Responsibilities

  • Maintain the Managing Director's business calendar, coordinate travel and coaching schedules, and prepare detailed itineraries for various programs.
  • Schedule and coordinate in-person and virtual meetings for the Managing Director.
  • Maintain the Managing Director's client and partner contact directory.
  • Handle a high volume of calls from clients, partners, business development contacts, and government agencies.

  • Manage projects and business development engagements by:

  • Monitoring progress and ensuring timely completion

  • Maintaining regular communication with internal and external stakeholders
  • Overseeing documentation and ensuring all records are updated in the company's database
  • Willing to travel locally and internationally to support business operations and conferences.
  • Review client billing invoices for accuracy, monitor accounts receivable and unbilled expenses, and assist with timely collections.
  • Assist in preparing proposals, presentation decks, and learning materials.
  • Ensure timely completion of candidate education verifications.
  • Draft and submit written responses to client inquiries.
  • Prepare and submit accurate expense reports for the Managing Director.
  • Participate in training programs and manage registrations for online sessions.

Qualifications and Work Experience

  • Diploma or Bachelor's Degree, Postgraduate Diploma, or Professional Degree; knowledge of accounting, HR, administration, and finance is preferred.
  • 3 to 4 years of experience as an Executive Assistant or Personal Assistant to senior executives.
  • Strong organizational, multitasking, and problem-solving skills, with the ability to prioritize tasks and meet deadlines.
  • Able to work independently with minimal supervision, maintain attention to detail, and adapt to changing responsibilities.
  • A proactive team player who takes initiative and can think on their feet.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint) with strong spreadsheet management and document processing skills.
  • Excellent written and verbal communication skills in English and Bahasa Malaysia.
  • Ability to handle confidential information with discretion and maintain professionalism at all levels.

Click 'apply now' if you are interested in this role. For further details or a confidential discussion on other opportunities, email We actively encourage people from diverse backgrounds to apply.

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