Executive Assistant

24 hours ago

Petaling Jaya, Selangor, Malaysia Markaids (Malaysia) Sdn Bhd Full time 40,000 - 80,000 per year

Overview:

We are looking for a mature, reliable, and patient Personal Secretary to assist the CEO with daily administrative and personal tasks. The ideal candidate will be someone with a secretarial work background or good administration experience, who is comfortable handling basic office tasks, printing documents, and providing support in a respectful and attentive manner.

Key Responsibilities:

  • Provide day-to-day secretarial and administrative support to Advisor and CEO.

  • Providing comprehensive administrative support including typing, filing, record-keeping, and preparing documents related to correspondent banking, secretarial matters, and other administration function as required.

  • Manage the Director's calendar and schedule appointments, meetings, including drafting and proofreading correspondence, coordination tracking, following up on tasks, project tracking, preparing slides presentation, reports and travel arrangements.

  • Liaise with internal teams and external stakeholders on behalf of the Director

  • Accompany or assist during internal meetings or personal errands if needed.

  • Handle phone calls and take messages clearly and accurately.

  • Offer support in using mid-level technology (email, printer, Microsoft office, ChatGPT, Phone Apps, AI-note, etc.).

  • Maintain confidentiality and show discretion in all tasks.

  • Assist with any ad-hoc tasks as assigned.

Requirements:

  • A degree qualification is preferred. Prior experience as a Secretary, Personal Assistant, or Administrative Executive will be an added advantage.

  • 8 years and above experience.

  • Excellent communication and interpersonal skills, with the ability to engage effectively with individuals at all levels.

  • Possesses strong organizational and time management skills, with the ability to prioritize tasks, manage multiple responsibilities efficiently, and consistently perform under pressure with initiative, self-motivation, and discipline.

  • Maintains a high level of integrity, discretion, and confidentiality in handling sensitive information.

  • Proactive, adaptable, and capable of working independently with minimal supervision.

  • Proficient in English/Bahasa Malaysia, both written and spoken.

  • Basic computer literacy, including Microsoft Office applications, email, and document printing.

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