Executive Assistant

24 hours ago

Petaling Jaya, Selangor, Malaysia Glocomp Systems (M) Sdn Bhd Full time $80,000 - $96,000 per year

Position Summary (Condensed Version)

The Executive Assistant supports senior leadership by managing daily operations, coordinating meetings, and facilitating strategic activities. This role requires exceptional communication, strong organizational skills, and the ability to independently run cadence calls and leadership meetings. The Executive Assistant ensures effective documentation, seamless coordination across teams, and timely follow-through on all priorities.

Key Responsibilities

  • Meeting & Cadence Management:
    Schedule, prepare, and moderate regular cadence calls and leadership meetings; develop agendas; gather materials; ensure discussions stay on track; clearly define action items.
  • Minutes & Documentation:
    Capture accurate, decision-focused minutes; distribute promptly; track follow-ups; maintain organized records of notes, action logs, and project updates.
  • Executive Support:
    Manage calendars, emails, travel, and expenses; prepare presentations and reports; serve as a primary contact for executives;
    manage confidential information/matters responsibly, respectfully, and securely.
  • Coordination & Communication:
    Liaise across teams to ensure deliverables and deadlines are met; manage priorities and resolve scheduling conflicts; maintain professionalism in a fast-paced environment.

Qualifications

  • Bachelor's degree or equivalent experience preferred
  • Strong meeting facilitation and minute-taking expertise
  • Excellent communication, organization, and time-management skills
  • Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms
  • High attention to detail and proactive problem-solving abilities

Key Competencies

Professional communication
• Meeting facilitation
• Minute-taking
• Executive coordination
• Confidentiality
• Organization & prioritization

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