Senior Group Secretarial Manager

20 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia TAN CHONG GROUP Full time

Tan Chong Group is a leading conglomerate with diverse business interests in the automotive, real estate, and financial services sectors. Established in 1957, we have a strong presence in the Kuala Lumpur area and are known for our commitment to innovation, quality, and customer satisfaction. Our company culture encourages teamwork, integrity, and continuous improvement.

Summary:

To lead the Group Secretarial Department in managing the corporate secretarial matters, including drafting of minutes and resolutions along with attending to Board and Board Committees' Meeting; to advise the Board and Management on regulatory requirements and governance related matters as and when required.

Responsibilities:

  • Review minutes of meeting or board resolution prepared by subordinates in terms of understanding of the subject matter, accuracy and completeness.
  • Review and finalize the documents prepared by subordinates before execution.
  • Ensuring proper and timely filing of the statutory forms/returns by subordinates to the Companies Secretary before Management/Director's review.
  • Review and finalise agenda of meeting and oversee subordinates on compilation/upload of meetings papers in accordance with the timeline and any meeting related matters.
  • Overseeing subordinates in attending to requests from internal and external stakeholders and on the completion of task.
  • Liaise with auditors, due diligence solicitors, authorities and inter-departments staff on all corporate secretarial matters.
  • To keep abreast with the latest development or current tropical issues relating to company secretarial practices and industry related matters.
  • Provide guidance or job training to subordinates for career development.
  • Identify skill gap (technical and leadership) for self and/or the team.
  • Any other duties as and when assigned from time to time.

Requirements:

  • Degree in Corporate Administration / Law or from the Institute of Chartered Secretaries and Administrators (ICSA).
  • Member of ICSA/ MAICSA.
  • Holding Company Secretarial Practising Certificate / License is an added advantage.
  • At least 10 years working experience in the related field.
  • Familiar with Companies Act and Listing Requirements, knowledge in corporate law/companies act for other jurisdictions would be an added advantage.
  • Proficiency in spoken & written English.
  • Meticulous, possess integrity, good interpersonal skills and able to communicate with all levels.
  • Proficiency in Microsoft Office applications.

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