Sales Admin Executive

3 days ago

Bayan Lepas, Penang, Malaysia FUJIFILM BI Malaysia Full time

Job Overview:

To provide full support to sales operations members related order consolidation, 1st level

verification as per company sales management policy & regulations and sales management process

guideline.

Fully support on sales administration and secretarial support to ensure smooth operations of the

departments.

Key Responsibilities:

Order Processing


• Perform order checking and order governance when process sales order documents to

comply with company Sales Management Policy & Regulations and related guidelines issued

by respective department in order to achieve 1st pass rate sales orders.


• Ensure customer order and all related order documents eg. Agreement, Sales Simulations,

ORF/RRF, Novation & resite documents to be created in ITSS system in accordance with

company Sales Management Policy & Regulations and related guidelines issued by

respective department.


• Follow up and keep track outstanding documents (sales order related) with order admin for

timely order release and order gross in. Consolidate monthly order tracking and submit to

sales managers timely.

Assist in bulk deal preparation


• To provide administration support in Major Account in terms of preparing all information

related to customer and machine information.


• Collaboration with BSSO team to cross check on all customer related information when

preparing sales documentations.


• Familiarize with type of agreement to be used in different bulk order process.

General Administration


• Perform all administrative and secretarial functions supporting department.


• Setting appointments/scheduling meetings include room arrangement.


• Attend meeting and prepare meeting minutes and other correspondence.


• Arrange for staff's outstation and overseas business travelling include hotel and flight

booking.


• Assist in preparing of reports presentation material and monthly sales report.


• Managing office equipment example papers, stationery, paper usage and copier machine.


• Perform housekeeping and assist in the facilities/securities management of office.


• Analysist on sales data and provide report for monthly meeting.

Ad Hoc assignments as and when required by sales administration manager/ Senior Manager/ General Manager

Perks:

  • Education & Financial Aid schemes
  • Mobile & Travelling Allowance
  • Quarterly Commission
  • Yearly Annual Holiday stay
  • Yearly Incentive Trips
  • Leave in-lieu (additional 1 day leave for public holiday that falls on Saturday)
  • EPF 14%
  • Medical, Healthcare & Insurance coverage
  • Optical & Dental

*Only shortlisted candidates will be contacted

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