Admin Executive cum Order Processing Executive

2 weeks ago

Bayan Lepas, Penang, Malaysia Evatec SEA (Malaysia) Sdn Bhd Full time 30,000 - 60,000 per year

About the role :

We are seeking an experienced and organised Admin Executive cum Order Processing Executive to join our team at Evatec SEA (Malaysia) Sdn Bhd in Bayan Lepas, Penang. This full-time position will play a crucial administrative and order processing role, supporting the smooth running of our operations.

Administration:

  • Handling all administrative duties including filing, data entry, and general office support
  • Processing customer orders, preparing documentation, and ensuring timely delivery
  • Liaising with customers and internal teams to provide updates and resolve any issues
  • Maintaining accurate records and databases
  • Assisting with other ad-hoc administrative tasks as required

Order Processing

  • Perform sales coordination works such as sales order processing, customers' purchase order and necessary documents.
  • Responsible to prepare quotation to customer in a timely manner and acknowledgement of order from sales, PO received form the customers & Inter company.
  • Periodically monitor and provide updated to customer on status of deliveries on outstanding orders.
  • Ensure parts availability and that parts are being processed immediately to customer site.
  • Handle and timely process customer orders and enquiry (Import / Export / Trucking)
  • Monitor the status of orders and liaise with the respective parties to ensure that delivery meets targets
  • Proper keeping of the full set of necessary shipping documents and to comply with the company's processes, and regulatory restrictions

What we're looking for

  • At least 2 years of experience in an administrative or customer service role, preferably in a manufacturing or industrial environment
  • Excellent written and verbal communication skills in English and Bahasa Malaysia
  • Strong organisational and multi-tasking abilities with a keen eye for detail
  • Proficient in using Microsoft Office applications such as Word, Excel, and Outlook
  • Ability to work independently and as part of a team to meet deadlines
  • Problem-solving skills and a customer-focused approach

What we offer

At Evatec, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits including:

  • Medical and dental insurance coverage
  • Opportunities for professional development and career advancement
  • Flexible working arrangements to support work-life balance
  • Team-building activities and social events

About us

Evatec SEA (Malaysia) Sdn Bhd is a leading provider of advanced thin film deposition equipment and services. With over 60 years of experience in the industry, we are committed to delivering innovative solutions and exceptional customer service. Our state-of-the-art facility in Penang serves customers across Southeast Asia and beyond.

If you are excited about this opportunity and believe you have the necessary skills and experience, we encourage you to apply now.

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