Payroll Specialist

1 day ago

Malaysia Bjak Full time 45,000 - 75,000 per year

The Payroll Specialist is responsible for delivering 100% accurate, timely, and compliant payroll across Malaysia and overseas entities. You will manage end-to-end payroll processing, statutory submissions, vendor coordination, and internal controls to ensure employees are paid correctly and on time - every cycle, without fail.

This role requires precision, strong analytical skills, confidentiality, and the ability to manage both in-house and vendor-supported payroll across multiple countries.

What You'll Own1. End-to-End Monthly Payroll

  • Prepare and process monthly payroll for Malaysia and other assigned countries.

  • Validate all payroll inputs: new joiners, resignations, allowances, shifts, claims, incentives, deductions, attendance, OT, and more.

  • Work closely with HR Ops, HRBP, and Finance to ensure all data is accurate, complete, and approved.

2. Statutory Compliance & Submissions

  • Manage statutory contributions and submissions (EPF, SOCSO, EIS, LHDN, income tax) once payroll transitions fully in-house.

  • Ensure all payroll processes comply with labour laws and regulatory requirements across all countries.

  • Stay updated on statutory changes and apply updates immediately.

3. Payroll Controls, Audits & Reconciliation

  • Conduct monthly payroll reconciliations and error checks before payout.

  • Manage internal and external payroll audits with high accuracy and readiness.

  • Maintain strong payroll controls, documentation, and audit trails.

4. Salary Adjustments & Compensation Inputs

  • Process salary changes, promotions, bonuses, allowances, incentives, and ad-hoc payments.

  • Ensure accurate and timely calculations for all compensation-related items.

  • Maintain full confidentiality and data security at all times.

5. Vendor Management & EOR Coordination

  • Manage payroll vendors, regional payroll partners, and EOR service providers.

  • Validate vendor outputs, ensure accuracy, and resolve discrepancies.

  • Ensure vendors follow timelines, SLAs, and compliance standards.

6. Process Improvement & Automation

  • Identify gaps, recurring issues, or inefficiencies in payroll processing.

  • Recommend and execute improvements to streamline workflows and reduce errors.

  • Improve payroll SOPs, documentation, checklists, and process controls.

  • Work closely with People Ops & Culture Lead to enhance payroll automation and HRIS integration.

7. Reporting & Documentation

  • Prepare payroll reports for Finance, HR, and management.

  • Maintain accurate payroll records, dashboards, and documentation for all countries.

  • Support budgeting, forecasting, and compensation analysis where required.

What You Bring

  • 3+ years of payroll experience, preferably multi-country or regional.

  • Strong understanding of Malaysian payroll legislation and statutory requirements.

  • Experience with payroll systems and HRIS tools.

  • High attention to detail, accuracy, and problem-solving skills.

  • Ability to manage confidential information with full professionalism.

  • Strong stakeholder management - able to coordinate with HR, Finance, vendors, and leaders.

  • Proactive mindset with a drive to improve processes continuously.

Why Join Us

  • High ownership over payroll across Malaysia and regional markets.

  • Opportunity to build and refine payroll processes as the company scales.

  • Work in a fast-paced environment that values speed, accuracy, and excellence.

  • Clear career growth into Senior Payroll Specialist or Compensation & Benefits roles.

  • Be part of a People team committed to strong execution, compliance, and employee trust.

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