Office & Events Coordinator

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia EIC (Energy Industries Council) Full time 40,000 - 70,000 per year

Purpose / Role

The Office & Events Coordinator is responsible for the day to day running of the KL office and the main point of contact for compliance and legal requirements in relation to the EIC KL Office under the management of with the Regional Director, APAC.

Key aims and objectives


• To ensure the highest standards of professional interface, procedures and practices are adopted both internally & externally


• To ensure the effective and efficient management of the KL office and supporting EIC membership, events, tenants.

Prime responsibilities and duties

Ensure that the KL office is run effectively and efficiently in line with the annual business plan for the region as follows:


• Maintain efficient operations and appearance of the EIC KL office, at all times.


• Welcome visitors to the EIC office in a warm, professional and friendly manner.


• Telephone answering and reception service during working hours for all stakeholders.


• Manage suppliers in general and grow the EIC supplier list.


• Maintenance of supplies and office equipment.


• The co-ordination of IT & telephone systems with the support of IT team in UK.


• Establish and maintain efficient office systems, including ownership of the CRM system, its operation and content.


• Sustain an up-to-date record of members who have established APAC operations and working in partnership with the Regional Director to make those contact with those offices.


• Maintain calendars for office events, meetings, and other company-wide activities.


• Provide regular updates to leadership on office-related activities and status.


• To support and assist with events and other activities as when needed.

Allied Occasional Duties


• Support event teams during Trade Delegations, Exhibitions, EIC Connect and events in general in APAC region


• Some occasional travel outside working hours may be required from time to time


• To carry out other such duties as may be required from time to time within a timely manner

Core competencies

Required

·      Office management experience

·      Articulate with excellent written (reports, finances, marketing materials etc.) communication skills and processing

·      Exceptional networking and inter-personal skills at all levels of interaction

·      Strong IT skills: fully competent on Microsoft Office, Excel, Power Point and Internet Explorer and the ability to quickly learn and utilize new software platforms

·      Meticulous and thorough in planning and organizing multiple tasks independently with focus and detail, and capable of problem solving

·      A dynamic professional self-starter, proactive in taking initiatives to make the role their own while maintaining a One Team Approach; results orientated, meeting deadlines to achieve goals

·      A numerate individual ideally with budget management knowledge and/or experience

·      Flexible approach to working hours to meet event and operational requirements

Desirable but not essential

·      Knowledge of the energy sector, including oil and gas, power, nuclear and renewables

·      Events management experience

*Thank you for applying for this role, if you did not hear back from us in within next 3 weeks, please presume your application has not been successful.*

  • Event Assistant

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Copeeps Conferences & Events Full time 30,000 - 60,000 per year

    Company DescriptionCopeeps Conferences & Events provides comprehensive conference consultancy services tailored to client's unique needs. Our seasoned team collaborates closely with clients from conceptualization to execution to create exceptional event experiences. We offer strategic guidance in venue selection, program development, speaker acquisition,...

  • Event Coordinator

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Future Sound Asia Full time 30,000 - 60,000 per year

    Job Title: Junior / Senior Executive – Project Coordinator & Operations (Events)Key Responsibilities:•⁠ ⁠Assist in planning, coordinating, and executing event projects from start to finish.•⁠ ⁠Manage project timelines, schedules, and documentation.•⁠ ⁠Liaise with vendors, suppliers, and internal teams to ensure smooth...

  • events coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Hyatt Full time 40,000 - 60,000 per year

    SummaryYou will be responsible for supporting the planning and execution of meetings, events and social functions. This role ensures seamless communication between clients and hotel departments to deliver outstanding event experiences. The ideal candidate is organized, service-oriented and thrives in a fast-paced environment.QualificationsMinimum 1–2 years...

  • Events Coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia BLACKVINE (MALAYSIA) SDN. BHD. Full time 3,480 - 46,400 per year

    About UsWe are Blackvine, a leading events production agency specializing in delivering immersive, high-impact experiences across corporate, experiential, and lifestyle segments. With a strong portfolio of clients and a reputation for creativity, precision, and flawless execution, we create events that engage, entertain, and inspire.Role OverviewAs an Event...

  • Event Coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia JV GLOBAL EVENT SDN. BHD. Full time 30,000 - 60,000 per year

    About the role (Fresh Grads are welcome) JV GLOBAL EVENT SDN. BHD. is seeking an Event Coordinator to join our dynamic team. In this full-time role based in Kuala Lumpur, you will be responsible for the successful planning and execution of our diverse range of events, sampling, and exhibitions.What you'll be doingPlan and execute project campaigns,...

  • Event Coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia DOREMI Services & Rental Sdn Bhd Full time 24,000 - 48,000 per year

    EVENT COORDINATOREvent Planning & CoordinationOn-Site Event ManagementVendor ManagementClient & Attendee CommunicationPost-Event TasksJob Types: Full-time, PermanentPay: RM2, RM4,000.00 per monthBenefits:Free parkingOpportunities for promotionProfessional developmentApplication Question(s):Where is your current residential area?What is your mode of...

  • Event Management Coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Core Fusion Sdn Bhd Full time 40,000 - 80,000 per year

    Responsibility:Oversee the complete event planning, coordination, and execution of all Global Expos.Capture photos and videos during the event to highlight key moments.Develop and edit video content using Adobe Premiere Pro, plugins, and other resources.Handle logistics and day-to-day operations for events, ensuring smooth execution.Coordinate and track...

  • event coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Hyatt Full time 40,000 - 60,000 per year

    SummaryYou will be responsible to provide an excellent and consistent level of service to your customers. The Event Coordinator is responsible to assist operationally and administratively in the achievement of department's pre-determined sales and revenue targets.QualificationsIdeally with a relevant degree or diploma in Hospitality or Tourism...

  • Event Coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Grand Hyatt Full time 24,000 - 72,000 per year

    Organization- Grand Hyatt Kuala LumpurSummaryYou will be responsible to provide an excellent and consistent level of service to your customers. The Event Coordinator is responsible to assist operationally and administratively in the achievement of department's pre-determined sales and revenue targets.QualificationsIdeally with a relevant degree or diploma in...

  • Japanese Event Coordinator

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Marcus Evans Group Full time 40,000 - 60,000 per year

    マーカスエバンズは、グローバル59拠点3,000人のスタッフを擁し、全世界で企業向けビジネスサミットを運営している会社です。現在、クアラルンプール事務所(マレーシア)において、Japanese