Account Assistant

2 days ago

Simpang Empat, Penang, Malaysia Khean Seng Engineering Sdn Bhd Full time 30,000 - 60,000 per year

Tasks and Responsibilities:

  • Review and verify all purchase invoices and check requests, sort, code, and match invoices according to AP procedures.

  • Enter and record purchase invoices into the accounting system by cost centres.

  • Update supplier's invoices according to their payment terms for payment arrangement purposes by project and send it to Finance Group on weekly basis.
  • Post transactions to journals, ledgers, and other records if necessary.
  • Verifies vendor accounts by reconciling monthly statements and related transactions & resolving discrepancies in transactions/documentations by issuing/requesting Credit Notes or Debit Notes from vendors or by Journal, if any.
  • Sending invoice undertaken to Purchaser every Monday and ensure that feedback is received within 3 working days.
  • Monitor accounts to ensure that AP payments are up-to-date & resolve payment discrepancies, if any.
  • Correspond with vendors and respond to inquiries for payment issues.
  • Support in providing supporting documentation for audits such as creditor ledger, creditor reconciliation and vendor's invoices if required.
  • Prepare supplier payment list and obtain approval from the payment authority before the payment deadlines, i.e., on the 15th and 25th of the month.
  • Prepare and process electronic transfer for creditor payments & other payments according to Payment procedure.

  • Prepare payment for all fixed expenses at least one day before the due date:

  • Hire purchase installment

  • Rental

  • Quit rent & assessment

  • Term loan installment

  • Credit card payment

  • Corporate income tax

  • Banking facility payment

  • After payment is done, update the AP payment into the accounting systems.

  • Ensure that all the payments made are properly filed and kept.
  • Prepare payment to creditors by banking facilities according to accounting procedures and update the facilities' utilization into the Banking Facilities Control Report.
  • Assist with month-end closing.
  • Perform other duties as assigned.

Requirements:

  • Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma in Finance/Accountancy or equivalent.

  • At least 2 years of working experience in accounts payable or general accounting experience.

  • Fluent in English, Malay, and Chinese (oral and written)

  • Possess adequate knowledge in accounts payable and general accounting procedures

  • Proficient in SQL software is an additional advantage

  • Well organized and able to work in a fast-paced environment

  • Self-motivated and possess good working attitude, responsible

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