Admin Executive

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia New York Skin Sdn Bhd Full time 3,500 - 7,000 per year

We are looking for a proactive and well-organized Admin Executive to support the Facilities Management Department in ensuring smooth daily operations across all outlets and HQ. This role is ideal for someone who enjoys coordination, problem-solving, and working closely with both internal teams and external vendors.

Key Responsibilities:
  • Prepare, update and maintain all facilities-related documents such as contracts, reports, quotations, purchase orders and service forms.
  • Coordinate maintenance works, repairs, vendor appointments and mall management matters, including work permit applications.
  • Arrange maintenance schedules, and support outstation travel and accommodation bookings for the project team.
  • Assist in handling urgent cases, equipment breakdowns and outlet requests.
  • Request and verify quotations, raise POs and check invoices before submitting to Finance.
  • Prepare monthly maintenance reports, cost tracking sheets and budget updates.
  • Schedule project meetings, prepare slides, compile meeting minutes and support internal communication on facilities matters.
  • Provide general administrative support to the Regional Head, Facilities Manager and team.

Requirements

  • Diploma or Degree in Business Administration, Facilities Management, or a related field.
  • Minimum 1–2 years of administrative or coordination experience (Facilities-related experience is an added advantage).
  • Strong organisational skills with excellent attention to detail.
  • Good communication skills and able to coordinate effectively with all level of people.
  • Proficient in Microsoft Excel, Word, PowerPoint and basic reporting.
  • Independent, proactive and able to perform well in a fast-paced environment.
  • Preferably able to start work immediately or with a short notice period.

What We Offer

  • Career growth opportunities within a growing company.
  • Supportive and friendly team environment.
  • Quarterly Bonus & Year-end Bonus (5 payouts per year)

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