Project Executive

4 days ago

Miri, Sarawak, Malaysia TKR Engineering Sdn Bhd Full time 80,000 - 120,000 per year

Job Summary:

The Project Executive is responsible for providing administrative, coordination, and execution support to the Project Manager throughout the project life cycle. This includes assisting in planning, progress tracking, documentation, and communication with internal and external stakeholders. The role requires a proactive individual with strong organizational skills, attention to detail, and commitment to ensuring projects are delivered on time, within scope, and in compliance with company standards. The Project Executive shall also perform additional and ad-hoc tasks as assigned by the superior or Management when required.

Key Responsibilities:

1. Project Coordination & Support

  • Assist the Project Manager in planning, scheduling, and executing project activities.
  • Track project deliverables, milestones, and timelines using appropriate tools (e.g., MS Project, Excel).
  • Maintain and update project documentation, including plans, reports, and logs.

2. Communication & Reporting

  • Prepare meeting agendas, minutes, progress reports, and presentations for internal and client meetings.
  • Communicate regularly with cross-functional teams, contractors, and suppliers to gather updates and resolve issues.
  • Support the management of project correspondence, submissions, and documentation control.

3. Document Management

  • Maintain accurate and up-to-date filing systems for project records, contracts, technical drawings, and approvals.
  • Ensure proper version control and compliance with document management procedures.

4. Budget & Cost Monitoring

  • Assist in tracking project budgets, expenses, and cost variations.
  • Support procurement processes, including quotation comparison, purchase order preparation, and vendor coordination.

5. Quality, Safety, and Compliance

  • Assist in monitoring adherence to safety and quality standards.
  • Support site visits, inspections, and audits as required, and follow up on corrective actions.

6. Stakeholder Coordination

  • Liaise with clients, consultants, contractors, and authorities to ensure smooth communication and issue resolution.
  • Attend project meetings and follow up on action items with respective parties.
  • Perform any other duties as assigned by the superior or Management.

3)     Authority

  • Access project documentation and systems required for execution and reporting.
  • Communicate on behalf of the Project Manager for routine coordination matters.
  • Recommend improvements to project processes and documentation control.
  • Coordinate with vendors and contractors under the direction of the Project Manager.

4)     Requirement & Qualification

Education: Bachelor's degree or Diploma in Civil Engineering, Project Management, Construction Management, Business Administration, or a related field.

Experience: 1–3 years of relevant working experience in project coordination, planning, or site support.

Languages: Proficient in English and Bahasa Malaysia (both written and spoken).

Technical Knowledge: Basic understanding of project management tools and methodologies.

5)     Preferred Skills & Competencies:

  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with MS Project or Primavera is an advantage.
  • Familiarity with project documentation standards and filing practices.
  • Excellent interpersonal and communication skills.
  • High attention to detail and a proactive approach to problem-solving.
  • Ability to work both independently and collaboratively within a team.
  • Willingness to travel to project sites when required.

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