Admin & Operations Executive

3 days ago

Malacca, Melaka, Malaysia Ltria Benefits Sdn Bhd Full time 60,000 - 120,000 per year

Duties & Responsibilities:

Customer Service

· Will be responsible for handling both B2B and B2C customer related service requests.

· Lead correspondences with customers on multiple channels – phone, email, WhatsApp and others. Will be responsible for customer service handling for company's C-suite client members.

· Digitally locate products & services, check stock availability, help customers to complete their transactions, assist in after sales queries and issue resolution.

· Handle complaints, promotion enquiries, product information enquiry, pricing enquiries, voucher use, gifting enquiry etc.

· Facilitate root-cause investigation, providing status updates, follow-through on corrective actions and any other customer queries.

· Assist on membership requests or queries, example but not limited to helping customers reset password, activate accounts, update details and answer members queries.

· Ensure that both an appropriate and adequate investigation takes place in all cases. This includes the recording of all communications and details of actions taken between the various parties and all information taken into consideration.

· Must approach all matters in a non-biased and professional manner.

· Able to adapt quickly in a fast-paced environment. Passionate & quick in learning new tools to improve own's efficiency in managing daily tasks.

Online Rewards Platform management

· Will be responsible for maintaining the online rewards platforms of the company by liaising with merchants to ensure the products & prices are up to date.

· Knowledge on Sales Order management and Invoicing to create manual Sales Orders as and when necessary or upon customer's request.

· Manage inventory to resolve orders and take necessary steps to salvage any potential loss of sale.

· Align information with respective Managers with regards to the various rewards platform used by clients.

· Organised in Tracking own KPIs consistently.

· Great time manager. Exhibit skills in prioritization of tasks, may it be routine or very important ad hoc assignment.

· Problem solver and able to provide sound well weighted recommendations when necessary.

Reports & Analysis: Mid-Office Admin

· Lead a customer first approach culture by continually seeking to improve customer service levels within the organization for Account Managers and Management Team.

· Draft documentation as required and requested.

· Prepare monthly reports as needed to track KPIs and suggest process improvements.

· Meet the objectives and performance measures agreed with the operation.

· Review the client's various touchpoints online (Customer Enquiries, Website, Checkout and Payment, Delivery, Post-Purchase) to improve customer experience.

QUALIFICATIONS & EXPERIENCE

· Diploma/Degree with 2-5 years of Data Admin experience or equivalent.

· Applicant must be fluent in English, both in writing and speaking.

· Applicant must be well versed in the use of MS Office Suite (Excel & Powerpoint)

· Applicant must be comfortable with use of technology and willing to learn the company systems.

· Experience in e-commerce or employee rewards platform operations would be good but is not mandatory.

· Experience in fast paced and startup environment will be valuable.

Job Types: Full-time, Fresh graduate

Benefits:

  • Additional leave
  • Free parking
  • Health insurance
  • Opportunities for promotion
  • Professional development

Schedule:

  • Fixed shift
  • Monday to Friday

Supplemental Pay:

  • Performance bonus

Education:

  • Bachelor's (Preferred)

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