Renovation & Project Admin Coordination Officer

Job Description :

The Employee shall undertake the following responsibilities in the capacity of an Officer.

These duties may be revised from time to time in accordance with the needs of the Company.

A. Sales & Quotation Management

a. Prepare sales quotations for renovation projects and general business services.

b. Follow up with clients on quotations to secure orders and convert leads into

sales.

c. Maintain and update pricing lists, product catalogues, and service offerings.

B. Project & Site Coordination

a. Coordinate with project managers, contractors, and clients to support smooth

project execution.

b. Monitor renovation site progress and provide necessary administrative support.

C. Vendor & Logistics Coordination

a. Liaise with vendors, suppliers, and transporters to arrange the timely delivery of

materials to project sites.

b. Track orders, manage stock levels, and assist in material procurement processes.

D. Customer & Client Support

a. Respond to customer inquiries and feedback professionally and promptly.

b. Develop and maintain positive working relationships with clients and vendors.

E. General Administrative Support

a. Maintain accurate documentation for sales, invoices, and project-related files.

b. Perform ad-hoc administrative duties as assigned by the management.

F. General & Ad Hoc Support

a. Provide support on ad hoc tasks and assignments as and when required when

applicable, such as Data Entry into the Synergy System.

G*. MM2H (Malaysia My Second Home) Application & Client Handling*

a. Assist in processing MM2H applications (From China), including document preparation, submission, and client follow-ups.

b. Liaise with government agencies such as the Immigration Department, Tourism Malaysia, and other relevant authorities to ensure smooth application procedures.

c. Verify clients' documents and ensure compliance with MM2H requirements and regulations.

d. Provide guidance and support to MM2H clients throughout the application process, including visa renewal and related services.

e. Maintain a proper filing system and database for all MM2H applicants and related correspondence.

f. Prepare progress reports and updates for management on MM2H applications and client status.

Requirement :

• Minimum Diploma, STPM, SKM3 or Bachelor's Degree in Business Administration, Office Management, Project Management, Construction Management, or any related field.
• Fresh graduates with strong interest in the project or renovation industry are encouraged to apply.
• Basic understanding of sales processes, quotation preparation, and project coordination.
• Knowledge of renovation, construction materials, or related industry will be an added advantage.
• Proficient in Microsoft Office / Google Sheets (Word, Excel, PowerPoint) and familiar with general office software and communication tools.
• Strong organizational and time management skills with attention to detail in documentation and follow-ups.
• Ability to handle multiple tasks, prioritise work, and meet deadlines efficiently.
• Must be able to read, write, and speak Mandarin, English, and Bahasa Malaysia.
• Able to communicate effectively with clients, contractors, and suppliers in a professional manner.
• Possess good interpersonal skills and a positive attitude towards teamwork and collaboration.
• Responsible, reliable, and self-motivated with a strong sense of initiative.
• Proactive in solving problems and able to work independently with minimal supervision.
• Willing to learn and adapt to changing company needs and project requirements.
• Willing to work in Damansara Perdana office.
• Able to start work immediately or on short notice will be an advantage.

Job Type: Full-time

Pay: RM1, RM2,500.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Language:

• Mandarin (Preferred)

Work Location: In person