Project Specialist

2 weeks ago

Petaling Jaya, Selangor, Malaysia DEX Ventures Full time

Who we are:

ROOTS & DEX Group is an integrated marketing agency. Our philosophy is simple - to provide client solutions that are integrated, market-oriented, and results-driven. ROOTS Malaysia provides expertise in creative services, brand activation, relationship marketing, and brand management. We work very closely with our network partners in PR (ROOTS PR) and digital marketing (DEX) to drive the integrated strategies that we develop for our clients.

In a Nutshell:

We're looking for a hands-on and resourceful
Project Specialist
to bring ideas to life for campaigns and activations. You'll be the link between creative concepts and real-world execution — sourcing items, materials, and production partners, managing vendors, and ensuring top-quality output.

You'll also build and maintain strong relationships with regional vendors, explore new sourcing opportunities, and stay up to date with trends, materials, and suppliers in the creative production space.

What you'll do:

  • Act as the primary driver between Creative and other support teams
  • Accountable for communicating internal plans and approaches
  • Assist in managing campaign processes and updating of all materials
  • Review all working files (artwork, banners, web pages, etc) for accuracy and quality
  • Source and manage a reliable network of local and regional vendors- including suppliers for items, fabrication, print, and activation builds
  • Maintain good relationships with existing partners while actively scouting and evaluating new vendors
  • Stay informed on new materials, production methods, and market trends to bring fresh sourcing ideas
  • Negotiate pricing, timelines, and terms to ensure cost efficiency and quality
  • Advise internal teams and clients on materials, feasibility, and production timelines
  • Coordinate samples, quality checks, and production schedules to meet campaign deadlines

What you have:

  • 2–3 years of experience in sourcing, procurement, or production (creative, events, or marketing field preferred)
  • Strong vendor management and negotiation skills
  • Experience sourcing both items and service-based vendors (e.g., fabrication, printing, production)
  • Proactive, detail-oriented, and able to manage multiple projects at once
  • Basic understanding of design files (AI, PDF, etc.)
  • Comfortable communicating with regional suppliers (especially China)

Nice to Have:

  • Experience with branded merchandise, activations, or campaign production
  • Regional sourcing knowledge (SEA/China)
  • Background in product development or merchandising

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