Procurement Admin
7 days ago
Job Scope & Responsibilities:
1. Purchasing & Procurement Support
- Assist in sourcing suppliers, requesting quotations, and comparing prices.
- Prepare Purchase Orders (PO) and ensure accuracy before submission.
- Follow up with suppliers on order confirmation, delivery dates, and product availability.
- Maintain good relationships with vendors and service providers.
2. Documentation & Record Management
- Maintain and update procurement files, contracts, and supplier databases.
- Ensure all procurement documents (PO, DO, invoices, agreements) are properly recorded and filed.
- Update the procurement system/software with accurate data.
3. Delivery & Inventory Coordination
- Coordinate with warehouse or relevant departments on incoming deliveries.
- Track and monitor delivery status to ensure timely arrival.
- Assist in stock monitoring and report low inventory to the procurement officer/manager.
4. Administrative Duties
- Handle correspondence, emails, and communication with suppliers.
- Prepare weekly/monthly procurement reports.
- Support the procurement team in daily administrative tasks.
- Assist in preparing tender documents, quotations, and proposals when required.
5. Compliance & Quality Control
- Ensure procurement activities follow company policies and procedures.
- Check product quality upon delivery (basic inspection) and report discrepancies.
- Follow up on returns, replacements, or incorrect items received.
6. Cost & Budget Monitoring
- Record and monitor purchase costs and expenses.
- Assist in obtaining cost-saving options and alternative suppliers.
- Support budget tracking and procurement planning.
Required Skills
- Strong organizational and administrative skills.
- Good communication and negotiation abilities.
- Attention to detail and accuracy in documentation.
- Able to multitask and work under pressure.
- Proficient in MS Office (Excel, Word) and basic procurement systems.
- Team player with a proactive attitude.
Job Types: Full-time, Permanent, Fresh graduate
Pay: RM1, RM2,000.00 per month
Benefits:
- Free parking
- Opportunities for promotion
- Professional development
Work Location: In person
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