Procurement Admin

7 days ago


Semenyih, Selangor, Malaysia SEMS Sdn Bhd Full time

Job Scope & Responsibilities:

1. Purchasing & Procurement Support

  • Assist in sourcing suppliers, requesting quotations, and comparing prices.
  • Prepare Purchase Orders (PO) and ensure accuracy before submission.
  • Follow up with suppliers on order confirmation, delivery dates, and product availability.
  • Maintain good relationships with vendors and service providers.

2. Documentation & Record Management

  • Maintain and update procurement files, contracts, and supplier databases.
  • Ensure all procurement documents (PO, DO, invoices, agreements) are properly recorded and filed.
  • Update the procurement system/software with accurate data.

3. Delivery & Inventory Coordination

  • Coordinate with warehouse or relevant departments on incoming deliveries.
  • Track and monitor delivery status to ensure timely arrival.
  • Assist in stock monitoring and report low inventory to the procurement officer/manager.

4. Administrative Duties

  • Handle correspondence, emails, and communication with suppliers.
  • Prepare weekly/monthly procurement reports.
  • Support the procurement team in daily administrative tasks.
  • Assist in preparing tender documents, quotations, and proposals when required.

5. Compliance & Quality Control

  • Ensure procurement activities follow company policies and procedures.
  • Check product quality upon delivery (basic inspection) and report discrepancies.
  • Follow up on returns, replacements, or incorrect items received.

6. Cost & Budget Monitoring

  • Record and monitor purchase costs and expenses.
  • Assist in obtaining cost-saving options and alternative suppliers.
  • Support budget tracking and procurement planning.

Required Skills

  • Strong organizational and administrative skills.
  • Good communication and negotiation abilities.
  • Attention to detail and accuracy in documentation.
  • Able to multitask and work under pressure.
  • Proficient in MS Office (Excel, Word) and basic procurement systems.
  • Team player with a proactive attitude.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM1, RM2,000.00 per month

Benefits:

  • Free parking
  • Opportunities for promotion
  • Professional development

Work Location: In person



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