Senior Human Resources Executive

5 days ago

Kuching, Sarawak, Malaysia Level Up Fitness Sdn Bhd Full time
Job Description — Senior HR & Admin Executive

Level Up Fitness (Headquarters — Kuching)

We are expanding and looking for a dynamic Senior HR & Admin Executive to lead our HR & Admin team at Level Up Fitness HQ.

In this role, you will supervise a team of staff in the HR & Admin Department and ensure smooth, efficient day-to-day HR operations for all Level Up Fitness outlets (recruitment, attendance, payroll support, employee relations, documentation, and compliance).

You will also oversee general office administration at HQ — ensuring a productive and well-managed workplace environment.

What You Will Do

Human Resources (Primary Scope)

  • Lead and supervise a team of HR & Admin personnel.
  • Manage end-to-end recruitment: posting jobs, screening candidates, coordinating interviews, preparing offer letters.
  • Oversee onboarding and offboarding processes (orientation, documentation, exit procedures).
  • Verify attendance, OT, unpaid leave, shift rosters, and provide payroll input to Finance.
  • Ensure compliance with employment regulations (EA, EPF, SOCSO, EIS, HRDF).
  • Maintain and update Employee Handbook, HR policies, and HRIS/attendance system.
  • Handle employee relations and disciplinary matters (show cause letters, warnings, documentation).
  • Maintain accurate and complete staff records, contracts, confirmation letters, renewals, etc.
  • Generate monthly HR reports (recruitment status, headcount updates, turnover, payroll submission).

Office Administration (HQ Scope)

  • Oversee overall office administration, facilities, and office maintenance.
  • Plan and coordinate staff welfare activities, company events, and training arrangements.
  • Manage office supplies, vendor coordination, courier services, utilities, and asset tracking.
  • Ensure the HR & Admin team handles day-to-day HQ support efficiently.
What We Need from You
  • Experience in HR operations (payroll input, recruitment, employee relations, documentation).
  • Able to lead a small team, assign tasks, and ensure timely completion.
  • Proactive, organized, strong sense of ownership — does not need to be micromanaged.
  • Excellent communication skills (BM & English).
  • High confidentiality and integrity.

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